HR Payroll and Administrative Professional

Office of the Secretary

Division: Office of the Deputy Secretary

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The Administrative Assistant 6 position serves as the first point of contact for visitors to the Executive Office and provides advanced administrative support to the Deputy Secretary, and other Executive staff as needed. The incumbent performs duties with minimal supervision and exercises a high degree of independent judgment and discretion while managing front office operations, coordinating administrative functions for the Deputy Secretary and executive leadership, handling confidential matters, and facilitating communication between executive leadership and agency divisions. The position serves as a central administrative resource for the Executive Office and ensures the efficient daily operation of the office.

The Office of the Secretary (OOS) is responsible for setting the overall vision, mission and long-term goals of the department. OS provides leadership and management of all departmental programs, communicates departmental direction, ensures the quality of services provided, and fosters better relations with all stakeholders, thereby increasing awareness and use of departmental services.

Communicating Effectively: The ability to convey information, ideas, and emotions using structured communication methods that promote understanding and engagement.

Following Policies and Procedures: The ability to follow, reinforce, adapt, or develop policies and procedures to maintain compliance with federal and state legal requirements, State Civil Service rules, and organizational policies.

Five years of experience in administrative services.

Provides advanced administrative support to the Deputy Secretary, and occasionally other Executive staff within the Executive Office.

Serves as the Time Administrator within the Civil Service CATS system by inputting biweekly payroll and maintaining attendance and leave records for assigned employees.

Coordinates meetings and provides administrative support for the Deputy Secretary and occasionally other executive leadership by preparing correspondence, reports, and briefing materials.

Supports Executive Office events and agency initiatives aligned with Louisiana Works priorities. Assists in distributing internal communications to staff including HR announcements, staff notifications, and operational updates.

Provides the Deputy Secretary and other executive leadership with administrative support for special projects and assignments.

Maintains administrative operations by monitoring office inventory and ordering supplies as needed. Submits Office of Technology Services (OTS) tickets, work orders, coordinates security, and technical requests as needed.

Maintains organized records and filing systems, and performs other administrative duties as assigned to support efficient office operations.

Coordinates the Deputy Secretary's schedule, travel arrangements, travel documentation, and expense reports.

To apply for this vacancy, click on the "Apply" link above and complete an electronic application, which can be used for this vacancy as well as future job opportunities. Applicants are responsible for checking the status of their application to determine where they are in the recruitment process. Information to support your eligibility for this job title must be included in the application (i.e., Resumes will not be accepted in lieu of completed education and experience sections on your application. Applications may be rejected if incomplete.

Louisiana Works is an equal employment opportunity employer and SAME agency, which serves as a model employer for the recruitment, hiring, and retention of individuals with disabilities. Auxiliary aids and services are available upon request to individuals with disabilities • TDD# View phone number on click.appcast.io.

Louisiana State Government represents a wide variety of career options and offers an outstanding opportunity to make a difference through public service. Holidays and Leave - State employees receive the following paid holidays each year:

New Year's Day

Veteran's Day,

Thanksgiving Day and Christmas Day.

• Additional holidays may be proclaimed by the Governor

Retirement - State of Louisiana employees are eligible to participate in various retirement systems (based on the type of appointment and agency for which an employee works). These retirement systems provide retirement allowances and other benefits for state officers and employees and their beneficiaries. State retirement systems may include (but are not limited to):

Louisiana State Employees Retirement System (). LASERS has provided this video to give you more detailed information about their system

Teacher's Retirement System of Louisiana (),

Louisiana School Employees Retirement System (), among others

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