Executive Administrative Assistant

Executive Administrative Assistant

Location: Farmington, CT

Job ID: #72803

Pay Range: $25-30

Description:

Executive Administrative Assistant to support a C-Suite senior leader in the Human Resources function. The successful candidate will be a self-starter withthe ability to make important office decisions while working in a highly collaborative, and versatile environment handling an array of assignments and responsibilities. Exceptional focus on time management, organization and attention to details are critical.

What You Will Do

Effective calendar management managing complex executive schedules, understanding priorities, scheduling meetings, and resolving conflicts effectively and efficiently

Scheduling all aspects of travel (domestic and international) available off hours as needed ensure all necessary documents and processes are followed in advance of the trip

Accurately processing expense reports with timely submission in accordance with all policies and procedures

Prepare for meetings includes booking conference room, escorting visitors, printing materials, connecting Zoom calls and organizing catering as needed

Preparing documents and presentations for leadership, as needed

Maintaining accurate team documents such as department files, correspondence, contact lists and organizational charts.

Attending executive staff meetings, taking meeting minutes and distributing action items to attendees.

Develop collaborative relationships with administrative staff within the organization

Resourceful in getting answers to questions and communicating them effectively

The ability to handle confidential information with maturity, discretion, and a high degree of professionalism is paramount

Qualifications You Must Have

Typically requires an associate's degree and prior experience in an Administrative Assistant role, supporting Executives.

Familiarity with digital collaboration tools and video/virtual conferencing platforms.

Tech savvy proficient with Microsoft office suite (PowerPoint, Excel, Outlook).

Must be willing to work onsite, Monday through Friday, in Farmington, CT

Qualifications We Prefer

Bachelor's Degree and 8 years of prior work experience

Experience with another large organization supporting a senior level leader

Ability to navigate across broader organization

Follows directions thoroughly and maintains confidentiality of any company sensitive information

Self-motivated team player with desire and drive to learn and grow

Operate efficiently, learn, adapt quickly and lean forward

Outstanding interpersonal skills, both verbal and written

Excellent prioritization and organizational skills

Problem-solver with sound business judgment

Collaborate effectively with all team members

Forward thinker with proactive mindset and attention to detail

Location

On-site in Farmington, CT

US Person

Benefits provided: 401K, medical, dental, and vision, sick time as applicable to state law

Butler America Aerospace, LLC. is an equal opportunity employer. Butler evaluates applicants without regard to race, color, religion, sex, age, national origin, disability, veteran status, genetic information and other legally protected characteristics. The Butler America Aerospace, LLC. EEO Policy Statement and Know Your Rights Poster is available here: Applicant and Employee Notices ( .

Butler America Aerospace, LLC. is committed to working with and providing reasonable accommodations to individuals with disabilities. If you need a reasonable accommodation because of a disability for any part of the employment process, please contact the Human Resources Department at ***. #ZR