Marketing & Proposal Coordinator

Are you driven to grow, lead, and make a meaningful impact? At Apex, we’re building more than a consulting and engineering firm—we’re creating a place where your career accelerates, your contributions matter, and your potential is fully realized. We believe your growth is our growth, which is why we invest in your development at every stage of your career. Here, you’ll work on projects that shape communities, protect the environment, and create lasting impact, all while being empowered with the autonomy and flexibility to do your best work.

Fueled by high quality delivery, exceptional client retention, and strategic acquisitions, Apex Companies continues to rank among the fastest-growing firms in the AEC industry, recently recognized by the Zweig Group for our industry-leading growth. Our success is grounded in strong leadership, a collaborative culture, and a shared commitment to delivering exceptional outcomes.

As we continue to grow, we’re focused on building a team of high-performing professionals who are ready to lead, collaborate, and push what’s possible. At Apex, you don’t just join a company, you help shape what comes next.

We are currently seeking to add a full-time Marketing Proposal Coordinator to our team. This position is hybrid. Most of the role can be performed remotely, with occasional in-person duties.

Candidates located near the Greater Boston area who can travel to Woburn, Massachusetts, as needed, will be considered.

Your Responsibilities as a Marketing Proposal Coordinator :

Work alongside our Woburn-based Marketing Manager and Sr. Marketing Coordinator in pursuit of new work, with an emphasis on projects in the northeastern United States

Assist with the retrieval and tracking of requests for proposals/qualifications and help with go/no-go discussions

Support proposal plan preparation and drive proposal kick-off discussions

Contribute to compelling firm qualifications, proposals, and presentation materials in support of Apex’s business initiatives. Includes layout, writing, and coordination

Assist with the writing, cataloging, and updating of project materials, such as profiles, team resumes, and client references

Produce hard-copy proposal documents as needed, from the Woburn, Massachusetts office

Travel to client locations to deliver proposals, on occasion

Support special events and trade shows, on occasion

Perform tasks to ensure the quality of marketing materials, such as proofreading, aesthetics, and compliance reviews.

Update the client relationship management (CRM) system and related databases

Fulfill other marketing tasks as needed

What we're looking for:

Degree, certification, or equivalent experience in communications, marketing, business, English, journalism, or a related field

Minimum of 3-5 years of experience as a marketer, preferably in the architecture, engineering, and construction (AEC) industry

Proficiency in Adobe InDesign and Microsoft Office

Proposal experience required

Excellent prioritization and time management skills

Strong organizational skills, attention to detail, and the ability to multitask in a fast-paced, deadline-driven environment

Excellent writing and copy editing capabilities

Strong communications skills and the ability to adapt to different communication styles

Highly motivated, willing to be part of our Apex team and enhance our marketing efforts

Ability to travel to the Apex office in Woburn, Massachusetts, for proposal production, and to client locations for proposal delivery

Ability to travel between offices for related tasks on occasion

Valid driver's license, safe driving history and reliable transportation

Sponsorship is not available for this position now or in the future

Why you'll love working for us:

Company-subsidized medical and dental.

Company-paid life, short, and long-term disability.

401k match, tuition assistance, and more.

Cross-training and the ability to work on a variety of projects.

Performance-based bonuses or other incentives.

Working with the best and brightest in the industry.

2,000+ employee national firm with 70+ locations across the US.

Annual Expected Pay Range: $75,000 - $85,000 per year

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Apex Job Title: Marketing Coordinator

Apex Title: 11811

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