$29 to $30/hour | Administrative Assistant (Finance & Accounting Department)

This is not a remote role. Applicants must be able to report to work on time as scheduled.

Position: Administrative Assistant

Location: Honolulu, HI

Pay: $29 to $30/hour

Experience/Education: High School Diploma with a minimum of 5 years prior administrative or general office, clerical, or related experience. Bachelor’s Degree may substitute for 2 years’ experience.

Type: Full-time; Direct Hire

Schedule: Monday - Friday, 8:00am to 5:00pm

Kahu Malama Nurses is seeking an Administrative Assistant to join a growing and dynamic team!

Job Description

• Manages FAD leader calendars, resolves conflicts with appointments and conferences; and assures that leaders are fully briefed and prepared prior to scheduled engagements.
• Coordinates scheduling calls between administrative assistants for meeting requests from FAD leaders.
• Schedules annual recurring meetings each year (FSD Dept meetings, IBNR, Quarterly OMS, etc.)
• Updates payment memos and timesheet/invoice templates as needed.
• Coordinates any mass communications that need to be distributed to Affiliated Physicians/Clinicians.
• Supports physician/clinician data management-related functions such as entering demographic information of Affiliated Physicians/Clinicians in the database, physician/clinician outreach, data entry, etc.
• Prepares monthly and quarterly invoices for various services provided by HPMG accurately.
• Sends invoices to clients in a timely manner and follows up on payment status as necessary.
• Sends out monthly Accounts Receivable Aging reports to management.
• Reviews and submits monthly bills for payment and filters monthly billing report (terminates devices for inactive employees, checks for duplicate devices, etc.).
• Collects monthly C-Card statements and follows up with cardholders who do not submit by the 10th of each month.

Position Requirements

• Demonstrated knowledge of and skill in MS Office programs (Word, Excel, PowerPoint, Outlook, Teams).
• Previous experience as an accounting clerk is desired, but not required.
• Excellent interpersonal and professional communication skills.
• Must be able to handle multiple priorities in a timely and professional manner.
• Requires strong attention to detail and excellent organizational skills.
• Must be able to be work onsite and travel to other facilities to support meetings and department operations.

Kahu Malama Nurses is part of Array Corporation, the leading technology-enabled workforce solutions company whose mission is to fix how work is bought, sold and delivered to enable access to the American Dream.

We are proud to be an Equal Employment Opportunity and Affirmative Action employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability or veteran status.