Faculty Support Specialist

Are you excited by the idea of joining a world-class organization at the intersection of higher education and business?

As the professors’ administrative assistant, Faculty Support Specialists provide valuable tactical and administrative help to our faculty in support of Harvard Business School's mission to educate leaders who make a difference in the world. Reporting to a Manager of Unit and Faculty Support the Faculty Support Specialist (FSS) supports faculty with complex administrative duties related to their teaching, research, and other responsibilities. An FSS will act as a seamless extension of the faculty they support and will work closely with other Faculty Support Specialists across ten academic units, as well as with their manager. Faculty Support Specialists also work with and assist peers on activities that support teaching, research, finance, and other departments.

We are actively seeking multiple Faculty Support Specialists and encourage you to apply today!

Responsibilities Include:

Administratively supports multiple faculty, while acting as a liaison between students, other instructors, and various HBS and University departments

Provides support to faculty and/or other projects on a short-term and long-term basis based on business needs and varying team support requirements

Supports faculty when they are teaching and with course platform; assembling and editing syllabi, supporting the grading process, preparing materials and presentations for class; coordinating arrangements for class visitors, etc.

Manages and coordinates extremely active, complex calendars; scheduling appointments, meetings, and events

Performs basic online research; retrieves books, articles, and other information

Prepares documents for articles, cases, teaching and research materials, which may include proofreading, formatting exhibits, citations, and organizing files

Composes, prepares, and edits professional correspondence that is sometimes confidential

Builds strong relationships with stakeholders, including faculty, staff, and external partners

Coordinates complex travel arrangements, itineraries, and travel visas

Prepares, tracks, and processes expense reimbursements in a timely and accurate manner

Performs office management responsibilities such as ordering supplies, maintaining a clean working environment, greeting visitors, and responding to correspondence in a timely manner on the faculty’s behalf

May manage the administrative process for faculty and doctoral recruiting: distribution of candidate material, planning and coordination of visits, and compliance with recruiting guidelines

May organize and plan logistics for seminars series, research conferences and other unit events

Build trust and collaboration by being present on-site and engaging directly with colleagues and various constituents.

Being responsible for other duties as assigned

Basic Qualifications:

High School Diploma or GED required.

3+ years of experience working in an administrative, clerical, executive support, coordination, or related professional capacity is required.

Education beyond high school may count toward experience.

Hands-on experience using Microsoft Office (Word, Excel, PowerPoint, etc.) is a must

NOTE: As part of the interview process, candidates who reach a certain stage will be asked to complete a hands-on skills assessment that involves tasks related to the role utilizing the Microsoft Office suite

Additional Qualifications and Skills:

You set a high bar for yourself with attention to detail, confidentiality, and strong customer service

You work well independently and also contribute as a valuable team member with an attitude focused on helping others

People describe you as reliable and resourceful – you always follow through and strive to surpass expectations

You have a willingness to work in a collaborative work environment supporting a variety of faculty, colleagues, and changing assignments based on business needs

You can adapt quickly to changing staffing assignments, responsibilities, tasks, and feedback

You are proficient in navigating and using major social media platforms (such as Facebook, Twitter, Instagram, LinkedIn, and TikTok) for basic content creation, audience engagement, and trend analysis

Standard Hours/Schedule: 35 hours per week, overtime eligible

Compensation Range: $58,000 - $63,000, commensurate with experience

Visa Sponsorship Information: Harvard University is unable to provide visa sponsorship for this position

Pre-Employment Screening: Identity

Other Information: This is a hybrid position which we consider to be a combination of remote and onsite work at our Boston, MA based campus. HBS expects all staff to be onsite 3 days per week and departments provide onsite coverage Monday – Friday. Specific hours and days onsite will be determined by business needs and are subject to change with appropriate advanced notice.

We may conduct candidate interviews virtually (phone and/or via Zoom) and/or in-per…