Purchasing and Office Administrator

We are looking for a reliable Purchasing and Office Administrator. They will undertake the purchasing of parts for our shop and manage the inventory and communication with our customers, ensuring the service and billing is accurate and efficient. The ideal candidate will be VERY ORGANIZED, and capable of working with minimum supervision. They will be self-motivated, trustworthy, dependable, and mature in their attitude and conduct. They will be pleasant, understand the importance of interacting positively with customers, and be comfortable with computer systems. The person will ensure smooth running of our business while assisting with its growth.

Responsibilities

• Coordinate purchasing of supplies and parts for service orders. Purchasing experience would be preferred.
• Assist with Accounts Receivables and Payables and work with the Sales Administrator and Bookkeeper.
• Manage inventory levels and process charges to customers invoices.
• Manage phone calls and correspondence (e-mail, letters, packages etc.)
• Reach out to existing customers to follow-up on their services.
• Track stocks of office supplies and place orders when necessary
• Assist colleagues whenever necessary

Skills

• Very well organized and methodical in their thinking and process
• Proven experience in purchasing
• Outstanding communication and interpersonal abilities
• A pleasant personality capable of interacting with customers.
• Familiarity with office management procedures and basic accounting principles
• Excellent knowledge of MS Office and other computer systems
• College experience is preferred

Pay: $24.00 - $26.00 per hour

Benefits:

• Employee assistance program
• Employee discount
• Paid time off
• Professional development assistance

People with a criminal record are encouraged to apply

Application Question(s):

• How far do you live from Lockport and is that a challenge?
• Can you describe how you work in a small office where you would be expected to be a self-starter and take initiative for your varied tasks?
• Can you describe your organization skills and how you have used them in your previous employment?
• Do you have any social media experience relating to Facebook postings and managing the business pages?

Education:

• Associate (Preferred)

Experience:

• Purchasing Administrative: 2 years (Required)

Work Location: In person