Executive Assistant, CEO

Here at Scout Motors, we're carrying forward the heritage of one of the most iconic American vehicles in history. A vehicle dating back to 1960. One that forged the path for future generations of rugged SUVs and trucks and will do so once again.

But Scout is more than just a brand, it’s a legacy steeped in a culture of exploration, caretaking, and hard work.

The Scout brand is all about respect. Respect for the past and the future by taking an iconic American brand that hasn’t been around for a while, electrifying it, digitizing it, and loading it with American innovation. Respect for communities by creating a company that stands for its people and its customers. Respect for both work and play, with vehicles that are equally at home at a camp site, a job site, or on a Tuesday commute. And respect for our customers by developing two powertrains that meet their requirements — an all-electric powertrain as well as the Harvester™ range extender powertrain which includes a built-in gas-powered generator with an estimated 500 miles of combined range.

At Scout Motors, we empower our talented, inclusive, and entrepreneurial teams to innovate. What makes a Scout employee? Someone who is a visionary and a leader, who seeks new paths and shares lessons learned. A knowledgeable doer who collaborates across the company to build better. A go-getter with unrivaled passion.

Join us at Scout Motors and be part of shaping the future of transportation. If you're ready to drive change and make history, apply now!

What you’ll do

Become part of an iconic brand that is set to revolutionize the electric pick-up truck rugged SUV marketplace by achieving the following:

Manage CEO calendar, keeping an expert eye on all details of calendaring, ensuring correct prioritization of meetings, and flagging and mitigating potential conflicts.

Coordinate and schedule meetings and events .

Facilitate effective communication within the Executive team, EA team and with other departments.

Manage travel (domestic and international) and event logistics, including air, lodging, and transportation bookings and all expenses.

Uphold the highest level of professionalism and discretion when handling highly confidential information.

Build relationships throughout the company and with external partners as needed for efficient and effective work.

Maintain a high-level understanding of the business and how it operates while navigating continuous changes.

Provide support to new members of within the Executive and EA team to ensure they are onboarded and integrated smoothly.

Assist in drafting and editing documents, presentations, and correspondence.

Engage throughout the Scout organization and closely partner with other Executive Assistants and Team Coordinators.

Seek to build community and collaborative positively across departments and with multiple executives.

Be a Scout ambassador by positively representing the company and culture.

Event planning and travel logistics for Board meetings in the US (i.e. Scout Management Board, Board of Directors Meetings and Group Board Meetings).

Work in tandem with CEO’s Chief of Staff to support strategic initiatives and decision making.

Assist with other tasks as needed.

Location Travel Expectations :

This role may be based out of the Scout Motors corporate headquarters in Charlotte, NC .

This role requires 4-5 days per week in the office, with regular in-person meetings and events.

Applicants should expect that the role will require the ability to convene with Scout colleagues in person and travel to participate in events on behalf of the company from time to time.

What you’ll bring

We expect all Scout employees to have integrity, curiosity, resourcefulness, and strive to exhibit a positive attitude, as well as a growth mindset. You’ll be comfortable with change and flexible in a fast-paced, high-growth environment. You’ll take a collaborative approach to achieve ambitious goals. Here's what else you'll bring:

Minimum 8+ years of administrative experience.

Minimum of 3+ years supporting a C- Level executive in a fast-paced environment.

Experience in team coordination, project management, or administrative support is beneficial.

Excellent prioritization skills based on a sharp understanding of business priorities.

Experience in streamlining processes and creating efficiencies, including AI literacy.

Expert organization with global calendar management, including arranging global travel.

Experience managing confidential and sensitive documents and meetings demonstrating superior judgement and discretion.

Excellent organizational and time-management skills. Strong communication and interpersonal abilities.

Willingness to operate in a fast paced environment, cutting through complexity and the possibility of continuous changes with an eagerness to learn.

Excellent communicator, both written and verbal, who closely monitors incoming communication and can flag potential challenges while …