Administrative Assistant - HR & Office Suuport

PEAK Technical Staffing USA is seeking a proactive and detail-oriented Administrative Assistant to support the smooth operation of their office and HR administrative functions. The role involves managing various administrative tasks, supporting onboarding and offboarding activities, and ensuring a professional work environment.

Responsibilities

• Support onboarding activities, including coordinating system access, equipment and badges, and where applicable, issuing smocks and assigning lockers to production floor employees
• Support offboarding activities, including coordination of company asset returns (e.g. laptops, badges, smocks)
• Maintain HR templates, records, and employee contact lists in a structured, organized and confidential manner
• Assist with coordination of meetings, training sessions and employee events
• Provide general administrative support to the HR team, including data entry, filing and supply coordination
• Collaborate with the HR team and Office Coordinator to support cross-functional initiatives and operational needs
• Provide administrative support to management, including preparing proposals and presentations, processing data and assisting with travel and expense reimbursements
• Source and reserve venues for business meetings, dinners and offsite events
• Provide backup support for non-confidential HR administrative tasks as required
• Issue smocks and uniforms to new hires and assign lockers to the appropriate employee population
• Collect smocks and locker keys from departing employees and temporary workers, where applicable
• Maintain accurate inventory and tracking of employee and visitor smocks; distribute and collect as required
• Coordinate with smock-related vendors and support invoice processing
• Maintain a clean, organized and professional office environment
• Set up and take down seasonal or event-related décor and communications
• Proactively remove misplaced or abandoned items from shared spaces
• Manage cubicle assignments and office space planning in coordination with stakeholders
• Organize and coordinate company events, internal meetings, celebrations and offsites as required
• Liaise with vendors and internal teams to manage logistics, catering, payments and communications
• Ensure smooth event execution with attention to detail and timely follow-up
• Oversee daily office operations and general administrative processes
• Coordinate with vendors for facilities, utilities and equipment servicing
• Track and process office expenses, invoices and purchase requests
• Order and manage pantry, janitorial and office supplies
• Ensure functionality and upkeep of office equipment (e.g. printers, copiers, shredders)
• Manage incoming and outgoing mail, courier services and general correspondence
• Welcome visitors, manage check-in/out protocols and support badge and access control
• Reserve and prepare meeting rooms, including refreshments as needed

Skills

• Associate degree or equivalent in Business Administration, Human Resources or a related field
• 1–2 years of experience in HR administration, office administration or a related support role
• Proficient in Microsoft Office (Outlook, Word, Excel, PowerPoint)
• Highly organized and detail-oriented, with a strong commitment to accuracy and follow-through
• Proactive, resourceful and self-directed with strong critical-thinking and problem-solving skills
• Ability to manage multiple priorities in a high-volume, fast-paced environment
• Adaptable and flexible, able to adjust quickly and effectively to changing priorities and business needs
• Strong written and verbal communication skills with a collaborative, customer-service mindset
• Demonstrated ability to handle sensitive and confidential information with professionalism and discretion
• Additional education or certifications are a plus
• Experience with ATS or other HR systems is a plus
• Ability to communicate in additional languages, such as Vietnamese, Cantonese or Mandarin, is a plus

Benefits

• Medical
• Dental
• Vision
• Flexible Spending Account (FSA)
• Dependent Care Savings Account (DCA)
• 401K plan
• Paid Sick Leave as required by Federal, State, or local laws

Company Overview

• PEAK Technical Staffing USA is a staffing and recruiting company that provides it and engineering recruiting services. It was founded in 1968, and is headquartered in Pittsburgh, Pennsylvania, USA, with a workforce of 501-1000 employees. Its website is https://www.peaktechnical.com/.