Collections Supervisor

POSITION SUMMARY:

The Collections Supervisor leads the day-to-day operations of the Accounts Receivable collections team across seven JAN-PRO commercial cleaning markets. This role is responsible for supervising a team of 5-6 AR Specialists, managing portfolio performance, ensuring timely resolution of past-due accounts, and maintaining billing portal compliance. The supervisor serves as the primary escalation point for collection disputes, coordinates cross-market coverage, and partners with the Manager of Collections Liquidity Planning on KPI reporting, AR cleanup initiatives, and process improvement.

This is a hands-on supervisory role and the successful candidate must be willing to make collection calls, work accounts directly, and lead by example in addition to managing the team.

KEY RESPONSIBILITIES:

Team Leadership Performance Management:

Supervise 5-6 AR collectors handling $15M+ in receivables across 7 markets

Conduct weekly one-on-one meetings with each collector to review portfolio progress

Monitor individual and team KPIs: DSO, collection efficiency, past-due percentage, contact rate, promise-to-pay conversion, and clean account percentage

Provide coaching, training, and development for collectors including new hire onboarding

Manage cross-training assignments to ensure market coverage during absences

Conduct performance reviews and address underperformance directly

Collections Operations

Serve as the escalation point for complex collection issues, customer disputes, and high-balance accounts

Review and approve write-off recommendations per company authorization thresholds

Ensure all collection activity is documented in Sage Intacct with proper follow-up dates, notes, and reason codes

Monitor the AR aging report daily and ensure no account sits untouched beyond 14 days

Coordinate with Operations and Regional Directors on service-related disputes affecting collections

Portal Billing Support

Oversee portal invoice submission compliance across all customer portals (Coupa, Ariba, Oracle, Tipalti, Real Page, Service Channel, and others)

Manage special billing situations including custom invoices, master billing, and late billers

Support the monthly billing cycle as needed including billing log review, invoice verification, and error resolution

Act as backup for the Manager on billing execution when required

Reporting Process Improvemen t

Contribute to weekly and monthly AR reporting for executive leadership

Participate in the AR cleanup project, classify and resolve aged receivables using established reason codes

Identify process gaps and recommend improvements to collection workflows, documentation standards, and team efficiency

REQUIRED QUALIFICATIONS

5+ years of accounts receivable or collections experience in a B2B commercial environment

2+ years of supervisory experience directly managing AR collectors or a collections team

Experience with Sage Intacct strongly preferred; experience with other ERP systems (SAP, Oracle, NetSuite) considered

Demonstrated ability to reduce DSO, improve collection efficiency, and manage team performance through KPIs

Proficiency in Microsoft Excel including pivot tables, VLOOKUP, and data analysis

Strong communication skills for customer-facing escalation calls and internal coordination with Operations and Finance leadership

Experience in a multi-entity, multi-market environment preferred

PREFERRED QUALIFICATIONS

Experience with customer billing portals (Coupa, Ariba, or similar)

Background in commercial cleaning, facilities management, janitorial services, or franchise operations

Experience in a private equity-backed or high-growth environment

Familiarity with AR cleanup or remediation projects involving large volumes of aged receivables

Knowledge of bankruptcy procedures as they relate to accounts receivable

WHO WE ARE:

Empower Brands was founded in 2022 as a product of the integration of Lynx Franchising and Outdoor Living Brands. Empower encompasses ten industry-leading brands across commercial and residential services: JAN-PRO, FRSTeam, Archadeck Outdoor Living, Outdoor Lighting Perspectives (OLP), Conserva Irrigation, Koala Insulation, Wallaby Windows, Superior Fence and Rail, Bumble Roofing and Canopy Lawn Care. Empower is dedicated to providing its customers with the highest quality products and services in the commercial and home services industry while simultaneously delivering its franchise owners committed personal support, tools and empowerment to pursue their own success. Empower Brands is a portfolio company of MidOcean Partners, a leading private equity firm with an excellent track record investing in successful, growth-focused franchise businesses. For more about Empower Brands, visit the company’s new website at EmpowerFranchising.com .

Note:

This job description in no way states or implies that these are the only duties to be performed by the employee(s) incumbent in this position. Employees will be requi…