Operations Manager, Fleet & Facilities

About Nabis

Nabis is the #1 licensed cannabis wholesale platform in the world, supplying $1B+ worth of cannabis products annually from hundreds of brands to retailers across California, New York, and Nevada. Our mission is to empower the world to discover cannabis by providing choice, access, and innovation.Through modern, scalable infrastructure, our mission is to empower the world to discover cannabis by providing choice, access, and innovation.

We’re at the forefront of this movement, building an innovative, technology-first platform to scale the entire cannabis industry. Backed by Y Combinator and investors, including DoorDash Co-Founder Stanley Tang, NFL Hall of Famer Joe Montana, Gmail creator Paul Buchheit, and Twitch co-founder Justin Kan, Nabis is rapidly expanding across the U.S. with the goal of becoming the largest and most influential cannabis distribution network globally.

Location Eligibility: This role is open to candidates based in the following states: CA, CO, FL, GA, IA, ID, IL, KS, MA, MD, ME, MI, MO, NJ, NV, NY, TN, TX, UT, VA, or WA. Applicants residing outside of these states will not be considered at this time.

About the Role

The Operations Manager, Fleet Facilities is responsible for executing all fleet, facilities and safety operations at the site, ensuring vehicles, equipment, and facility systems are safe, compliant, and fully operational.

This is a hands-on role that owns day-to-day maintenance, inspections, vendor coordination, and site readiness. They ensure preventative maintenance programs, safety standards, and compliance requirements are consistently met, while quickly resolving issues that impact operations.

Operating with a high level of ownership, this role manages site-level vendors, tracks asset performance, and maintains accurate system data to support compliance and operational visibility. The ideal candidate has a strong background in fleet operations and facilities maintenance, with excellent organizational, vendor management, and problem-solving skills.

Responsibilities

Oversee fleet and facility operations, including maintenance, repairs, inspections, and asset readiness

Manage preventative maintenance programs and ensure timely tracking and completion

Conduct vehicle inspections and enforce driver pre- and post-trip compliance

Maintain vehicle readiness, including cleanliness, organization, and proper stocking of supplies

Ensure vehicle systems (e.g., telematics, cameras) are functioning and escalate issues as needed

Perform facility walkthroughs and recurring compliance checks (e.g., fire extinguishers, HVAC filters, dock doors, equipment)

Maintain readiness of warehouse equipment (e.g., forklifts, aislemasters), including proper charging and usage

Ensure compliance with DOT, FMCSA, OSHA, and company standards

Support resolution of driver-related incidents, including breakdowns, accidents, and citations

Own building and equipment inspection schedules and resolve audit or compliance issues

Vendor Management Project Execution

Source and coordinate local vendors for maintenance, repairs, and site needs

Obtain and compare quotes within defined guidelines

Schedule work, manage scope execution, and drive timelines to completion

Oversee execution of site-level projects (repairs, upgrades, maintenance)

Monitor vendor performance and escalate issues related to quality, cost, or timelines

Coordinate vendors for diagnostics, repairs, and preventative maintenance

Systems, Data Documentation

Accurately log inspections, defects, maintenance, and repairs in systems (e.g., Whip Around)

Own accuracy and completeness of maintenance, inspection, and compliance data

Review and resolve defects to ensure proper tracking and compliance

Maintain vehicle documentation (registration, insurance, permits) and ensure records are current

Maintain audit-ready documentation across fleet, safety, and facility operations

Provide updates on fleet readiness, repairs, and site conditions

Inventory, Supplies Site Support

Manage inventory of supplies, tools, and basic equipment

Monitor usage and proactively reorder supplies to prevent stockouts

Restock fleet and facility supplies as needed

Maintain organization of equipment, tools, and staging areas

Support daily site operations as needed to ensure smooth execution

Safety Compliance

Serve as the primary safety point of contact for the site and execute site-level safety programs

Maintain compliance with safety SOPs, signage requirements, emergency equipment protocols, and fire/life safety systems

Conduct routine safety walkthroughs, track corrective actions, and escalate unresolved issues

Lead site-specific onboarding and refresher training related to safety protocols and equipment use

Lead or support incident investigations, reporting, and corrective action plans

Coordinate with local emergency response agencies as needed

Ensure compliance with fire, city, and regulatory requirements

Success in This R…