HR & Payroll Specialist

HR & Payroll Specialist

We are seeking a detail-oriented and experienced HR & Payroll Specialist to join our dynamic retail team. This position plays a critical role in ensuring accurate and timely payroll processing while supporting various human resources functions. The ideal candidate will possess strong analytical skills, exceptional attention to detail, and a commitment to maintaining confidentiality while handling sensitive employee information.

Responsibilities

Process semi-monthly payroll for all retail locations, ensuring accuracy and compliance with federal, state, and local regulations

Maintain and update employee payroll records, including new hires, terminations, salary changes, and benefits deductions

Administer timekeeping systems and resolve discrepancies related to hours worked, overtime, and paid time off

Respond to employee inquiries regarding payroll, benefits, and HR policies in a timely and professional manner

Coordinate new employee onboarding processes, including completion of employment paperwork and system setup

Maintain HRIS databases and generate reports for management review

Ensure compliance with wage and hour laws, tax regulations, and company policies

Process garnishments, tax levies, and child support orders accurately and within required timeframes

Reconcile payroll accounts and prepare journal entries for the accounting department

Assist with benefits administration, including enrollment, changes, and terminations

Support recruitment efforts by posting job openings, screening applications, and scheduling interviews

Maintain personnel files in accordance with legal requirements and company standards

Assist with year-end payroll processes, including W-2 preparation and distribution

Coordinate leave of absence administration, including FMLA, disability, and personal leaves

Conduct audits of payroll and HR processes to identify and resolve discrepancies

Stay current on employment laws and regulations affecting payroll and human resources

Requirements

Minimum of 3 years of experience in payroll processing and human resources administration preferred

Proven experience with payroll software systems

Strong knowledge of federal and state payroll tax regulations and employment laws

Advanced proficiency in Microsoft Excel, including formulas, pivot tables, and data analysis a plus

Excellent mathematical skills with high attention to detail and accuracy

Ability to handle confidential information with discretion and professionalism

Strong organizational and time management skills with ability to meet strict deadlines

Exceptional communication skills, both written and verbal

Familiarity with multi-state payroll processing is a plus

Ability to work independently and collaboratively in a fast-paced environment

Strong problem-solving skills and ability to resolve issues efficiently

Flexibility to adapt to changing priorities and business needs

Employment Type

Full Time

Compensation

$25.00 to$30.00/ Hourly

If you are a motivated professional with a passion for payroll accuracy and employee support, we encourage you to apply and become part of our team.

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