Full-Charge Bookkeeper / Retail Chargeback & AR Specialist

Division: AYC Naturals (A Division of Enchanté Accessories)

Industry: Food & Snack Products

Location: New York, NY

Position Type: Full-Time | In-House ONLY

Work Arrangement: On-site, 5 days per week — NO hybrid, NO remote

Salary Range: $75,000 – $80,000

AYC Naturals, a division of Enchanté Accessories focused on food and snack products, is seeking an experienced Full-Charge Bookkeeper / Retail Accounting Specialist to oversee the day-to-day financial operations of the business and support the rollout of a new ERP system.

This is not a basic bookkeeping role. We are specifically looking for someone with hands-on experience working in a wholesale consumer products company selling to major retailers and national accounts. The ideal candidate must understand the operational and financial realities of doing business with large retail customers, including managing and disputing customer deductions, chargebacks, shortages, compliance fines, and payment discrepancies.

The right candidate will have expert-level QuickBooks knowledge, strong operational accounting experience, and the ability to fully own Accounts Receivable, Accounts Payable, month-end close, reconciliations, and retail customer financial administration.

Candidates MUST be able to work on-site in our New York City office five days per week.

Key ResponsibilitiesFull-Charge Bookkeeping & Accounting

• Maintain full-charge bookkeeping responsibilities, including:
• Accounts Payable
• Accounts Receivable
• General Ledger maintenance
• Bank reconciliations
• Credit card reconciliations
• Own month-end close process, including:
• Journal entries
• Accruals
• Financial reconciliations
• Balance sheet review
• Prepare monthly financial statements, including:
• Profit & Loss statements
• Balance sheets
• Supporting schedules
• Maintain accurate and organized financial records in QuickBooks (expert-level required)
• Set up and manage chart of accounts, classes, and reporting structures

Retail Customer Accounting & Chargeback Management

• Manage Accounts Receivable for major retail customers and distributors
• Research, dispute, and resolve:
• Customer chargebacks
• Deductions
• Shortages
• Compliance fines
• Promotional allowances
• Routing and labeling violations
• Reconcile retailer statements and payment discrepancies
• Work directly with customers and internal teams to recover invalid deductions
• Monitor aging reports and aggressively follow up on outstanding receivables
• Understand retailer billing requirements, payment structures, and vendor compliance processes

ERP & Operational Finance Support

• Support implementation of a new ERP system from the finance and accounting side
• Assist with:
• Financial data setup
• Account mapping
• System validation
• Workflow alignment between QuickBooks and ERP
• Help ensure accurate financial reporting and operational continuity during system transition
• Support inventory-related accounting and operational reporting

Additional Responsibilities

• Assist with budgeting, forecasting, and financial analysis as needed
• Maintain strong internal controls and organized accounting documentation
• Partner with management on operational and financial reporting needs

Qualifications

• 5+ years of experience as a Full-Charge Bookkeeper or Senior Bookkeeper
• Expert-level QuickBooks experience REQUIRED
• Setup
• Cleanup
• Reporting
• Month-end close
• Reconciliations
• Experience working for a wholesale company selling to major retailers REQUIRED
• Strong experience handling:
• Retail chargebacks
• Deductions
• Vendor compliance fines
• Retail Accounts Receivable management
• Experience with consumer products, food/snack brands, or mass retail strongly preferred
• Strong understanding of operational accounting, inventory flow, and retail finance
• Experience supporting or participating in ERP implementations preferred
• Exceptional attention to detail and accuracy
• Strong organizational and time-management skills
• Clear and professional written/verbal communication
• Ability to work independently and take ownership of accounting operations
• Must be able to work on-site in NYC five days per week

What We Offer

• Competitive salary ($75,000 – $80,000 per year)
• 401(k) with matching
• Health, dental, and vision insurance
• Health savings account & flexible spending account
• Paid time off
• Life insurance

Job Type: Full-time

Work Location: In person – New York, NY 10016

Job Type: Full-time

Pay: $75,000.00 - $80,000.00 per year

Benefits:

• 401(k)
• 401(k) matching
• Dental insurance
• Flexible spending account
• Health insurance
• Health savings account
• Life insurance
• Paid time off
• Vision insurance

Work Location: In person