Staff Accountant & Accounts Payable

LifeSource is hiring a Staff Accountant - AP to be responsible for ensuring all accounts payable activities are completed timely and accurately with respect to established deadlines. Activities include, but are not limited to, review, processing and timing of all accounts payable, invoice data entry, check processing and account reconciliation. Additionally, prepares and maintains sub ledgers, and maintains up-to-date AP records and files.

Job Responsibilities

Account Payable Processing

• Receives and reviews vendor invoices for proper coding assignments ensuring appropriate approvals have been received and information is accurate.
• Analyze, research and resolve invoice inconsistencies and discrepancies, including reviewing account statements watching for duplications.
• In collaboration with Senior Staff Accountant - AP, ensures appropriate organ, eye or tissue allocation in accordance with Medicare requirements.
• Perform daily data entry of accounts payable invoices, following and maintaining accounting control procedures, ensuring the integrity of the data entered into the accounting software system.
• Executes timely and accurate payment of all invoices following established guidelines. Accurately prepares and distributes accounts payable (AP) payments, ensures that all checks or other payments (credit card or ACH) are accounted for and that the total amount of accounts payable payments agrees with the invoices due to be paid.
• Ensures accurate and timely documentation and filing of paid invoices.
• Processes annual 1099s in accordance with IRS guidelines.
• Prepares and maintains various sub ledgers and schedules, as assigned.
• Timely preparation of AP month-end and year end general ledger journal entries and reconciliations.

Professional Communication

• Executes professional, problem solving, solution-oriented communication when engaging with hospital representatives, vendors or donor families regarding billing and invoicing discrepancies.
• Ensures effective, efficient and timely customer service and resolution process on all payment discrepancies and inquiries.
• Establish general knowledge of the organ, eye and tissue donation processes to respond with care and compassion to donor family billing inquiries.

Accounting Controls

• Ensure accounts payable policies and internal controls are followed.
• Maintains accurate files on the tax status of all payees (W-9).
• Maintains all AP audit records from the accounting software system.
• Maintains appropriate documentation for hospital contracted payments.

Vendor Relationships

• Maintains up to date vendor and nurse auditor contacts for finance team.
• Enhances vendor relationships by engaging in appropriate problem solving, including identifying methods of increasing services and decreasing costs.
• Produces high-quality processes and procedures documentation that is appropriate for its intended audience and modifies existing documentation for changes, additional features or enhancements.
• Assists manager in the budget process, Medicare cost report, year-end audit and other special projects.

Qualifications

• Requires a combination of education and experience equivalent to 6 years of previous accounting and accounts payable (AP) experience.
• Bachelor’s degree in Accounting or related field preferred.
• Requires demonstrated knowledge of basic accounting practices, including income statement and balance sheet.
• Advanced computer proficiency, especially with Microsoft Excel, reporting software, and 10 key experience. Experience with Acumatica preferred.
• Previous experience with CPT coding or processing of medical related invoices preferred.
• Purchasing or inventory management system experience preferred.
• Proven effective at establishing rapport and working relationships with peers, customers and vendors.
• Must be organized, self-starter who can operate with minimum supervision. Is detail-oriented, and have strong written and verbal communication skills.
• Excellent problem solving and communication skills and demonstrated leadership abilities.
• Demonstrated ability to exhibit a high degree of quality and integrity with financial data.
• Ability to honor confidentiality of information and exhibit ethical decision making and sound judgment.
• Demonstrated ability to exhibit a high degree of quality, integrity, and honor confidentiality of appropriate information including, but not limited to, personal team member data, organizational operations or work processes, donor and donor family information, contributor details, any financial information and medical or protected health information (PHI) in accordance with HIPAA.
• Strong working knowledge of Microsoft Office applications.
• Proven skilled and competent in using technology-based tools such as personal computers and related software, mobile devices and electronic medical record systems as appropriate for position.

Working Conditions and Schedule

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