Administrative Assistant, Executive Office

Administrative Assistant, Executive Office

Holston Gases Inc., a leading distributor of industrial, medical, & specialty gases & welding supplies & equipment, is seeking motivated individual to join our team.

JOB SUMMARY:

The Administrative Assistant, Executive Office provides direct support to the Executive Assistant and assists the Executive Vice President with administrative and organizational needs. This position plays a key role in maintaining the efficiency and professionalism of the executive office by coordinating and managing calendars, travel, administrative activities, supporting special projects, compiling company-wide reports, and ensuring a high level of organization and confidentiality.

The ideal candidate is highly organized, detail-oriented, proactive, and capable of managing multiple priorities while handling sensitive information with discretion and professionalism.

ESSENTIAL DUTIES:

Executive Administrative Support

• Provide administrative support to the Executive Assistant to the CEO
• Assist with calendar coordination, meeting preparation, scheduling, and follow-up activities
• Prepare, organize, and maintain executive files, reports, presentations, and correspondence
• Coordinate travel arrangements, meeting logistics, and event planning as needed
• Support executive projects and initiatives by tracking deadlines, action items, and deliverables
• Maintain organized electronic and physical filing systems
• Serve as a professional point of contact for internal and external stakeholders when appropriate

Executive Vice President Support

• Provide administrative support to the Executive Vice President including calendar management and travel coordination
• Assist with preparing presentations, meeting materials, and business documents
• Compile, organize, and distribute routine and ad hoc reports from company systems as requested

Office Organization & Coordination

• Anticipate administrative needs and proactively identify solutions
• Support cross-functional projects and special assignments as directed
• Ensure accuracy, completeness, and confidentiality of records and documents
• Support office-wide and facility operations by coordinating with vendors and service providers and assisting with workplace-related needs and administrative processes

MINIMUM QUALIFICATIONS:

• Associate's degree or equivalent experience preferred
• 4+ years of administrative support experience, preferably supporting senior leaders or executives
• Strong proficiency in Microsoft Office Suite, including Outlook, Word, PowerPoint, especially Excel
• Excellent organizational and time-management skills
• Strong attention to detail and accuracy
• Ability to learn new software systems and processes quickly
• Excellent verbal and written communication skills
• Ability to prioritize multiple projects and meet deadlines
• Demonstrated professionalism, discretion, dependability, and sound judgment when handling confidential information
• Demonstrated positive, collaborative attitude

REPORTING RELATIONSHIP:

This position reports directly to the Executive Assistant to the President/CEO and provides administrative support to the Executive Vice President and other executive leadership as needed.

Looking for a great company to work for? You’ll find it With Us! Holston Gases Inc. offers a competitive compensation and excellent benefits package, which includes Medical, Dental, Vision, Prescription Drug, Life & Disability Insurance, 401(k). We also offer paid time off such as, Vacation, Sick Time and Holidays, all of which you start earning on your first day of employment.

Pay: $18.00 - $21.63 per hour

Benefits:

• 401(k)
• 401(k) matching
• Dental insurance
• Health insurance
• Life insurance
• Paid time off
• Retirement plan

Work Location: In person