Finance and Accounting Manager

Reports to: Co-Founder

Location: Brooklyn, NY

Company: In Common With + Quarters

In Common With + Quarters

In Common With is a design studio defining a new vocabulary for interiors, in which old-world craft meets at-scale manufacturing. Founded in 2018, our practice brings endless curiosity, exceptional materials, and unparalleled adaptability to lighting and objects for all spaces—created with our team of expert craftspeople, artists, and engineers around the world. In 2024, we opened Quarters, a hybrid retail and hospitality destination in Tribeca. Through ongoing collaborations with our peers in the worlds of art and design, Quarters crafts a vision of home that’s unfolding and alive.

Our obsessions with craft and collaboration originate from a boundless interest in people, objects, and an ongoing conversation between the two. Every product we make and every partnership we cultivate has that in common.

The Role

We’re seeking a strategic and detail-oriented Finance and Accounting Manager to join our team full-time. This role oversees financial operations across multiple interconnected entities, requiring strong financial acumen, exceptional organizational skills, and the ability to manage complexity with clarity. You’ll lead bookkeeping and accounting functions while delivering financial analysis and insights that support both daily operations and long-term strategic planning.

The ideal candidate combines analytical rigor with hands-on execution and thrives in a fast-paced, creative environment. You’ll work closely with the studio’s Co-Founders, collaborate with department leads, and partner with our external fractional CFO to ensure financial health and support sound decision-making across the organization.

Core Responsibilities

Accounting Operations + Controls (50%)

Oversee all accounts payable and receivable functions, ensuring accurate, timely vendor payments and customer collections.

Serve as finance liaison with departmental leads and the Sales team to log and match payments to sales orders and track outstanding balances.

Manage payment schedules, terms, and vendor communications using platforms such as RAMP and QuickBooks.

Review, validate, and approve departmental expense reports and ensure alignment with internal policies.

Lead all aspects of the month-end and year-end close processes, including reconciliations for bank accounts, credit cards, inventory, fixed assets, deferred revenue, and other balance sheet accounts.

Maintain accurate general ledger and financial systems using accrual based accounting.

Lead month-end and year-end close processes.

Update inventory levels in the balance sheet and reconcile discrepancies.

Track accruals, prepayments, and deferred revenue

Manage fixed assets and manage depreciation schedules where applicable.

Maintain accuracy of financial data across key platforms, including Quickbooks Online, and Ramp

Financial Planning Analysis (35%)

Collaborate with Operations to pull and organize historical data to support pricing and COGS analysis.

Analyze spend trends and identify cost-saving opportunities.

Partner with Co-Founders on development, implementation, and analysis of annual and departmental budgets.

Produce monthly, quarterly, and financial reports and variance analysis.

Generate quarterly royalty reports for external collaborators.

Payroll and Tax Management (15%)

Own payroll for full-time employees and independent contractors ensuring accurate, timely payments.

Track monthly sales, and issue commission reports.

Stay informed of evolving tax laws and ensure compliance in all applicable jurisdictions.

Prepare and file sales tax payments in relevant states, using Sattar

Manager Level Expectations

Own projects or processes and maintain accountability for results while ensuring high-quality outcomes.

Translate strategic objectives into actionable plans and organize work to prioritize effectively across teams or functions.

Collaborate across teams, when necessary, to align resources, dependencies, and objectives and drive results.

Identify inefficiencies in processes or projects and implement improvements to enhance effectiveness.

Apply subject-matter expertise to provide guidance, insights, and influence outcomes beyond immediate responsibilities.

Document and refine SOPs or core process workflows within your area to ensure efficiency, accuracy, and knowledge sharing.

Requirements

5-7 years of experience, including leading cross-functional programs and strategic initiatives.

MBA in Finance preferred

Deep expertise in the function; fluency in industry tools, systems, and best practices.

Experience managing individuals or leading small teams.

Proficiency with Google Workspace.

Advanced proficiency with Quickbooks Online and expense management tools like Ramp

Advanced Excel skills

Familiarity with ERP (Odoo) or inventory management platforms

Ability to interpret and explain complex financial data clearly to non-finance st…