Receptionist/Administrative Assistant

Overview

We are seeking a dynamic and organized Receptionist/Administrative Assistant to join our team! This vital role combines front desk responsibilities with comprehensive administrative support, ensuring smooth daily operations and exceptional customer service. The ideal candidate will be energetic, detail-oriented, and possess strong office management skills. If you thrive in a fast-paced environment and enjoy assisting others, this opportunity is perfect for you! This paid position offers a chance to develop your professional skills while contributing to a positive workplace atmosphere.

Duties

• Greet visitors, clients, and staff with professionalism and warmth at the front desk, managing multi-line phone systems with excellent phone etiquette.
• Answer, screen, and direct incoming calls efficiently, providing prompt assistance or routing calls to appropriate personnel.
• Manage appointment scheduling and calendar coordination using tools like Google Workspace or Microsoft Office applications.
• Perform data entry, maintain filing systems, and ensure accurate record keeping for administrative documents.
• Support office management tasks such as ordering supplies, organizing files, and maintaining cleanliness of common areas.
• Assist with bookkeeping activities using QuickBooks or similar accounting software, including invoicing and expense tracking.
• Provide customer support by addressing inquiries both in person and via email, ensuring a positive experience for all visitors and clients.

Requirements

• Proven office experience with strong clerical skills including filing, data entry, proofreading, and document management.
• Proficiency in Microsoft Office Suite (Word, Excel, Outlook) and Google Workspace applications.
• Excellent organizational skills with the ability to prioritize tasks effectively and manage time efficiently.
• Strong computer literacy with familiarity in office management software such as QuickBooks or similar programs.
• Bilingual abilities are highly desirable to assist diverse clientele and team members.
• Previous experience as a receptionist or administrative assistant in medical or dental offices is a plus.
• Exceptional customer service skills paired with professional phone etiquette and a friendly demeanor.
• Ability to handle multi-line phone systems confidently while maintaining composure under pressure.
• Personal assistant or calendar management experience is advantageous for supporting executive needs.

Join us in creating a welcoming environment where organization meets outstanding service! This role offers an engaging work atmosphere where your organizational talents will shine while supporting daily operations seamlessly. We value proactive individuals eager to grow professionally within a collaborative team dedicated to excellence.

Pay: $15.00 - $17.50 per hour

Work Location: In person