Compliance Filings Specialist

About PrePass

PrePass® is North America's most trusted weigh station bypass and toll management platform. We’re transforming how the transportation industry operates—creating solutions that keep trucks moving safely, efficiently, and compliantly. This means making bold decisions and building systems that support not only fleets but the broader economy. It all starts with enabling commercial vehicles to keep rolling with seamless toll management, weigh station bypass, and safety solutions. It’s what we do best, and we do it to meet the demands of the road every day.

That’s why people join us: our solutions are implemented in real-time, on highways and interstates across the nation, helping fleets go farther, faster. This work challenges and rewards, presenting complex problems that need ambitious answers. We hire bold thinkers with a heart for impact, a passion for progress, and the optimism to shape the future of transportation.

About the Role

We are seeking a highly detail-oriented Compliance Filings Specialist to support the execution of federal and state compliance filings for motor carriers. This role is responsible for completing and managing all filings offered by PrePass, ensuring accuracy, regulatory compliance, and timely submission. The Compliance Filings Specialist works closely with internal teams and customers to gather required information, submit filings, and maintain complete compliance records.

This position is ideal for someone with hands-on experience in transportation compliance filings who thrives in a process-driven, deadline-focused environment.

Essential Responsibilities

Compliance Filings Execution

Execute all compliance filings supported by PrePass, including but not limited to:

DOT number applications and updates

Motor Carrier authority applications and updates

FMCSA application changes and corrections

BOC-3 filings

Unified Carrier Registration (UCR) filings and renewals

Texas Department of Motor Vehicles (TxDMV) motor carrier registration (TX DOT)

New York Highway Use Tax (NY HUT)

Kentucky Weight Distance Tax (KYU)

New Mexico Weight Distance Tax (NM WDT)

Oregon Weight Distance Tax (OR WDT)

Heavy Vehicle Use Tax (HVUT / Form 2290)

Biennial updates

California Motor Carrier Permit (CA MCP)

International Fuel Tax Agreement (IFTA) reporting and renewals

International Registration Plan (IRP) registrations and renewals

Ensure filings are submitted accurately, completely, and in compliance with applicable federal and state regulations

Manage both initial filings and recurring renewals across multiple jurisdictions

Documentation & Data Accuracy

Collect, review, and validate carrier information required for filings, including business details, EINs, VINs, and supporting documentation

Enter and maintain accurate filing data within internal systems and document repositories

Upload confirmations, receipts, and compliance documents with appropriate tracking and expiration details

Customer & Internal Coordination

Communicate clearly with customers regarding filing requirements, missing information, and completion status

Respond to filing-related questions and provide guidance on next steps or corrections when needed

Coordinate with internal teams to align filings with onboarding, renewals, and service timelines

Monitoring & Issue Resolution

Track filing progress and follow through on submissions until acceptance is confirmed

Identify and resolve rejected filings or required corrections in a timely manner

Maintain awareness of filing deadlines to prevent lapses in carrier compliance