Executive Assistant/Paralegal to Managing Partner

Executive Assistant/Paralegal to Managing Partner

Executive Assistant/Paralegal to Managing Partner- Houston Area

A prestigious plaintiff personal injury law firm located in the Houston area is seeking an Executive Assistant/Paralegal to the Managing Partner. This firm offers an outstanding work culture and paid parking. Candidates must have at least 5+ years of legal secretary experience in a personal injury law firm based in Texas.

Calendar & Schedule Management

• Manage an active and complex calendar, including court appearances, depositions, client meetings, and business development events.
• Coordinate schedules with clients, opposing counsel, and court personnel.
• Proactively adjust appointments and prioritize urgent matters as they arise.
• Monitor case deadlines and court schedules to ensure timely compliance and avoid conflicts.

Case Intake & Referral Coordination

• Act as the primary point of contact for referral attorneys and potential new cases.
• Conduct preliminary evaluations of new case inquiries based on firm criteria.
• Oversee intake processes including conflict checks and initial client interviews.
• Maintain detailed records of referral sources, case outcomes, and follow-up actions.
• Communicate case decisions (acceptance or declination) in a timely and professional manner.

Client Relations

• Serve as a trusted liaison between clients and the Managing Partner.
• Manage client communications with professionalism, empathy, and discretion.
• Coordinate client meetings, consultations, and intake procedures.
• Ensure client confidentiality is maintained in all communications and documentation.

Administrative & Legal Support

• Draft and edit correspondence, legal documents, reports, and presentations.
• Maintain organized and up-to-date electronic and physical filing systems.
• Arrange complex travel itineraries and manage expense reporting.
• Assist with billing, invoicing, and confidential firm operations.

HOUGW34

Interested candidates please send resume in Word format Please reference job code 135347 when responding to this ad.

Desired Skills and Experience

Executive Assistant/Paralegal to Managing Partner- Houston Area

A prestigious plaintiff personal injury law firm located in the Houston area is seeking an Executive Assistant/Paralegal to the Managing Partner. This firm offers an outstanding work culture and paid parking. Candidates must have at least 5+ years of legal secretary experience in a personal injury law firm based in Texas.

Calendar & Schedule Management

Manage an active and complex calendar, including court appearances, depositions, client meetings, and business development events.

Coordinate schedules with clients, opposing counsel, and court personnel.

Proactively adjust appointments and prioritize urgent matters as they arise.

Monitor case deadlines and court schedules to ensure timely compliance and avoid conflicts.

Case Intake & Referral Coordination

Act as the primary point of contact for referral attorneys and potential new cases.

Conduct preliminary evaluations of new case inquiries based on firm criteria.

Oversee intake processes including conflict checks and initial client interviews.

Maintain detailed records of referral sources, case outcomes, and follow-up actions.

Communicate case decisions (acceptance or declination) in a timely and professional manner.

Client Relations

Serve as a trusted liaison between clients and the Managing Partner.

Manage client communications with professionalism, empathy, and discretion.

Coordinate client meetings, consultations, and intake procedures.

Ensure client confidentiality is maintained in all communications and documentation.

Administrative & Legal Support

Draft and edit correspondence, legal documents, reports, and presentations.

Maintain organized and up-to-date electronic and physical filing systems.

Arrange complex travel itineraries and manage expense reporting.

Assist with billing, invoicing, and confidential firm operations.