Administrative Assistant

We are seeking a detail-oriented and organized Administrative Assistant to join our team in Oakland Park, United States. In this role, you will provide essential administrative support to our organization, ensuring smooth day-to-day operations and enabling our team to focus on core business objectives. The ideal candidate will demonstrate strong organizational skills, professional communication abilities, and a commitment to supporting our workplace with efficiency and reliability.

Manage calendars, schedule meetings, and coordinate appointments for multiple team members

Prepare, format, and maintain professional documents, reports, and correspondence

Handle incoming and outgoing communications via email, phone, and mail

Organize and maintain filing systems, both digital and physical, ensuring easy retrieval of information

Perform data entry tasks with accuracy and attention to detail

Coordinate meeting logistics, including room reservations, materials preparation, and attendee communication

Monitor and manage office supply inventory, placing orders as needed

Greet visitors and direct them appropriately while maintaining a professional office environment

Arrange travel accommodations and prepare travel itineraries for staff members

Support administrative projects and special initiatives as assigned

Maintain confidentiality and handle sensitive information with professionalism

Assist with general office operations and problem-solving to support organizational efficiency

Proficiency with Microsoft Office Suite, including Word, Excel, Outlook, and PowerPoint

Demonstrated organizational and time management skills with the ability to prioritize multiple tasks

Strong written and verbal communication skills with professional presentation abilities

Excellent attention to detail and accuracy in all work performed

Proven ability to multitask and manage competing priorities in a fast-paced environment

Customer service orientation with a supportive and collaborative approach

Experience with scheduling software and calendar management systems

Familiarity with database management and record-keeping practices

1-3 years of experience in an administrative, office support, or similar role

Preferred experience with project coordination or bookkeeping fundamentals

Ability to maintain confidentiality and handle sensitive information professionally

Flexibility and willingness to adapt to changing organizational needs

Work Environment & Physical Demands

The characteristics described below are representative of those encountered while performing the essential functions of this position. Reasonable accommodation will be made to enable individuals with disabilities to perform the essential functions.

Occasionally use of ladders and lifts, some climbing required.

Position requires walking and standing most of the time.

Occasional kneeling and stooping.

Some lifting required less than 50lbs.

Benefits

Medical, Dental, and Vision Insurance

Employer Matching 401K

Paid Vacation Time

Paid Holidays

Annual Discretionary Bonus

All your information will be kept confidential according to EEO guidelines.

I would like to personally take this opportunity to thank you for applying with Steel Fabricators, L.L.C. Steel Fabricators is a proud organization, which has been in business at this same location since 1962. Steel Fabricators is a leader in structural steel fabrication and erection services in Florida, providing our customers with service that is uncompromised in our industry. Customer satisfaction is a hallmark of Steel Fabricators where over ninety percent of our work is performed for repeat customers. This is undoubtedly true due to the dedication of our employees and the pride they take in their work.

Kurt J. Langsenkamp

President