Senior AP Specialist

Vaco has a great opportunity for a Senior AP Specialist. This is a direct hire position that is fully onsite. This company offers great benefits, friendly and laid back work environment.

Position Summary

We are seeking an experienced Senior Accounts Payable Specialist to support a fast-paced accounting team. This role is responsible for overseeing the processing of vendor invoices and payments while ensuring accuracy, compliance, and timely completion of accounts payable activities. The position also plays a key role in maintaining vendor relationships, supporting month-end close, and helping improve internal AP processes.

Key Responsibilities

• Process and enter invoices related to operational expenses, taxes, benefits, and other company expenditures
• Review and validate vendor invoices for accuracy, proper coding, and appropriate approvals prior to posting and payment
• Maintain vendor records, including reviewing new vendor setups and ensuring accurate information within the accounting system
• Serve as a point of contact for vendor inquiries and assist with resolving payment or account discrepancies
• Monitor vendor statements to ensure all invoices are received and recorded in a timely manner
• Prepare and process payments including checks, ACH transactions, and wire transfers
• Coordinate with accounting leadership to capture early payment discounts when applicable
• Support monthly close activities related to accounts payable and assist with financial reporting requirements
• Provide documentation and support during internal and external audits
• Prepare and distribute annual 1099 forms in accordance with applicable tax regulations
• Maintain organized records of invoices and documentation related to asset purchases and vendor payments
• Assist in training team members on accounts payable procedures and system usage
• Identify and recommend process improvements to increase efficiency and accuracy within the AP function
• Perform additional duties as assigned

Qualifications

• Strong attention to detail with a high level of accuracy
• Analytical mindset with strong problem-solving abilities
• Excellent communication and interpersonal skills
• Ability to work effectively with vendors, internal teams, and leadership
• Solid understanding of full-cycle accounts payable processes
• Ability to handle sensitive financial information with discretion
• Strong organizational and time-management skills
• Proficiency with Microsoft Office applications, particularly Excel
• Experience working with accounting or ERP systems

Education & Experience

• 4+ years of experience in accounts payable within industries such as construction, manufacturing, or other operational environments
• Experience with general ledger processes and account reconciliations
• Experience working in a senior or lead AP role preferred
• Experience with construction-focused accounting software or ERP systems is a plus

Determining compensation for this role (and others) at Vaco/Highspring depends upon a wide array of factors including but not limited to the individual’s skill sets, experience and training, licensure and certifications, office location and other geographic considerations, as well as other business and organizational needs. With that said, as required by local law in geographies that require salary range disclosure, Vaco/Highspring notes the salary range for the role is noted in this job posting. The individual may also be eligible for discretionary bonuses, and can participate in medical, dental, and vision benefits as well as the company’s 401(k) retirement plan. Additional disclaimer: Unless otherwise noted in the job description, the position Vaco/Highspring is filing for is occupied. Please note, however, that Vaco/Highspring is regularly asked to provide talent to other organizations. By submitting to this position, you are agreeing to be included in our talent pool for future hiring for similarly qualified positions. Submissions to this position are subject to the use of AI to perform preliminary candidate screenings, focused on ensuring minimum job requirements noted in the position are satisfied. Further assessment of candidates beyond this initial phase within Vaco/Highspring will be otherwise assessed by recruiters and hiring managers. Vaco/Highspring does not have knowledge of the tools used by its clients in making final hiring decisions and cannot opine on their use of AI products.

Vaco by Highspring values a diverse workplace and strongly encourages women, people of color, LGBTQ+ individuals, people with disabilities, members of ethnic minorities, foreign-born residents, and veterans to apply.

EEO Notice

Vaco by Highspring is an Equal Opportunity Employer and does not discriminate against any employee or applicant for employment because of race (including but not limited to traits historically associated with race such as hair texture and hair style), color, sex (includes pregnancy or related conditions), re…