Coordinator, Marketing & Operations
PIVOT Agency · Walnut Creek, California, United States · Posted Jul 1, 2026
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ABOUT PIVOT
PIVOT is a full-service sports marketing agency built at the nexus of brands and culture, forming alliances between consumer brands, athletes, sports, the arts, causes, business & media.
Our Mission: To deliver best-in-class expertise, always prioritizing our client’s needs to achieve optimal success.
Our Vision: To be the industry-leading sports & entertainment agency by offering a strategic array of diverse, best-in-class client services.
SUMMARY
The Marketing & Operations Coordinator will play an integral role working across multiple agency verticals to support the overall operations and growth of the company. This individual will work hand in hand with the Director, Brand Consulting, and CEO/COO to support key company initiatives, including the launch and management of new ventures and company creative & marketing needs. The individual will also support the Brand Consulting division through client coordination and research project support.
ESSENTIAL DUTIES AND RESPONSIBILITIES
Support CEO in all administrative needs, including call scheduling, calendar management, and streamlining of daily work demands
Work hand in hand with CEO to support operational needs for all ventures, including venue discussions, venue relationships, celebrity contracting, and additional needs as assigned by CEO
Support CEO on venture market reviews, including strategic city locations and market-specific research
Develop celebrity/talent management process for PIVOT-owned ventures and own the contract process with Celebrities, Talent, and Partners.
Lead vendor management for all PIVOT-owned and operated ventures
Assist the Brand Team with market research studies, POV documents, conference reports, and other documentation and activation execution as needed for clients
On behalf of our brand consulting clients, coordinate hospitality programs and on-site activation logistics, ensuring sponsorships are executed seamlessly
Collaborate and support Director of Digital & Social Media in developing PIVOT’s social media needs and capabilities
Partner with external website vendor(s) to manage ongoing updates and creative needs for the PIVOT website
Assist in the management of PIVOT suites and ticket inventory, including management of Chase Center suite relationship, updating and providing reporting on the Chase Center C30 tracker, and sales tracking for invoice reconciliation
Work in collaboration with COO to streamline company hiring, including job postings, interviews, interns, and potential onboarding needs
Oversee office operations and facilities coordination (building management POC, supply procurement, and workplace maintenance needs)
Support the COO with the administration and maintenance of internal systems and communication platforms, including Alta HQ, Slack, and PIVOT’s internal website
Support financial operations by processing checks, folios, and other financial documentation for review by the Finance team
Assist the Executive Team with planning, coordination, and logistical execution of company-wide events, including the annual All Staff Retreat
SUCCESS CRITERIA
Ability to manage multiple operational needs in support of the CEO, Celebrity Pickleball Bash, and future TBD ventures
Production of high-quality marketing and creative needs that support company objectives and brand guidelines
Acts in the best interest of company objectives and works well with fellow team members and senior leadership
Uses sound judgment in representing the company’s values and objectives inside and outside of the office