Part-time Executive Assistant

Reports to: President / CEO

Overview

We are seeking a highly organized, proactive, and discreet Executive Assistant to provide direct support to the CEO. This role is ideal for someone who thrives in a fast-paced environment, anticipates needs before they arise, and operates with a high level of professionalism and efficiency. The Executive Assistant will serve as a strategic partner to the CEO, helping manage priorities, streamlining communication, and ensuring daily operations run smoothly. This is a part-time position and does not include a benefits package at this time. Strong potential for the role to grow into a full-time position with benefits based on performance and business needs.

Duties & Responsibilities

Manage and maintain the CEO's calendar, scheduling meetings, appointments, and travel with precision

Act as a gatekeeper of the CEO's time - prioritizing requests and ensuring alignment with business objectives

Screen incoming calls and communications, handling or redirecting as appropriate

Monitor, review, prioritize, and respond to emails on behalf of the CEO when appropriate

Attend meetings alongside the CEO as needed

Capture detailed meeting notes and translate them into clear, actionable follow-ups

Track action items and ensure timely completion across various team members and third parties

Assist with business development initiatives and follow-through on key action items

Support execution of strategic priorities by coordinating tasks and deliverables

Meet regularly with the CEO to align on priorities, progress, and upcoming needs

Help structure and maintain the CEO's daily and weekly routines

Anticipate needs and proactively solve problems to improve efficiency

Provide occasional support to other executives as required

Skills & Abilities

Excellent verbal and written communication skills

High-functioning professional with ability to anticipate needs and stay ahead of team

Excellent organizational skills and attention to detail

Strong time management skills with a proven ability to meet deadlines

Strong analytical and problem-solving skills

Strong proactive and autonomous nature

Ability to adapt to the needs of the organization

Ability to prioritize tasks and to delegate them when appropriate

Ability to act with integrity, professionalism, and a high level of confidentiality

Education & Experience

Proven experience as an Executive Assistant or in a similar high-level administrative role

Exceptional organizational and time management skills

Strong written and verbal communication abilities

Ability to handle confidential information with discretion and professionalism

Highly proactive with a strong sense of ownership and accountability

Comfortable working independently and managing competing priorities

Tech-savvy with proficiency in email, calendar, and productivity tools (e.g., Outlook, Google Workspace, Otter, ChatGPT, etc.)

Must obtain a negative drug test result prior to hire and maintain throughout the term of employment

Must pass a background screening and complete a credit check prior to hire

Independent, self-managed professional with comprehensive knowledge of the sitework or construction industry preferred

Must have valid SC Driver's License and willingness to travel throughout the workday

Must pass a three (3) year Motor Vehicle Record check prior to hire

Physical Requirements

Prolonged periods of sitting at a desk and working on a computer

Occasional periods of time in your vehicle to complete errands / tasks / transport

Must be able to lift 15 pounds at times

About Us

James White Construction LLC ('JWC') is a local, family-owned, and operated sitework and grading general contractor. We have served the tri-county area since 1982, taking care of the needs of local families and businesses. Our goal is to satisfy each of our clients with honesty and quality workmanship. We are heavily invested in new technology to provide our clients with the best service available.

We built our name on our flagship civil construction services. As one of the first contractors on a job site, we know that our level of performance - The JWC Way - is crucial in setting the tone for the schedule and quality of the entire project. We take this responsibility seriously and are passionate about delivering quality work.

Mission Statement

The JWC mission is to seek a balance between God, Family, and Work. We strive to develop leaders that work together to deliver quality sitework projects to our customers. With a solution-based approach, service-minded attitudes, cooperative vendor and subcontractor relations, and a strong construction management team, we aspire to ensure our longevity through repeat and referral business.

We are an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity or expression, national origin, age, disability, genetic i…