Office Manager & Accounting Specialist

Relocation assistance is not provided for this role. Candidates must be able to work from the listed location without relocation support.

Type: Full-Time, Direct Hire

NCC Talent Solutions is proud to partner with a growing CDMO startup in San Diego to bring on an Office Manager & Accountant. The Office Manager & Accountant serves as a trusted operational partner in a growing, GMP-regulated pharmaceutical environment. This role is responsible for day-to-day office operations and accounting coordination, ensuring smooth internal operations while supporting accurate financial processes.

This is a hands-on, high-ownership role ideal for someone who thrives in small companies, enjoys wearing multiple hats, and brings strong accounting fundamentals paired with excellent organizational skills.

Key Responsibilities

Accounting & Finance Operations

• Manage accounts payable (AP) and accounts receivable (AR)
• Oversee expense reporting, reimbursements, and corporate card programs
• Coordinate payroll processing through a third-party provider (PEO or payroll vendor)
• Maintain general ledger accuracy in partnership with an outsourced CPA or accounting firm
• Support monthly close activities and provide required documentation to finance partners
• Track vendor contracts, invoices, and payment schedules
• Assist with budgeting, forecasting, and audit preparation as needed

Office & Facilities Operations

• Own day-to-day office operations, including supplies, vendors, and service providers
• Coordinate facilities needs (repairs, access, safety, office setup)
• Support onboarding and offboarding logistics (equipment, badges, workspace readiness)
• Serve as the primary point of contact for office-related questions and needs
• Ensure the office environment supports productivity, compliance, and collaboration

Qualifications

Required

• Typically requires 5+ years of experience in finance, accounting, office management or operations roles
• Hands-on experience with AP/AR, expense management, and payroll coordination with external vendor.