Facilities Coordinator II/III

We have multiple openings for Facilities Coordinators II/III to support the Director's Office/Operations & Business, Physical Life Sciences and/or other organizations, as needed. You will be responsible for work control functions and support related to the safe and efficient operation of facilities operated by Lawrence Livermore National Laboratory which may include offices, industrial facilities, scientific and research laboratories, and emergency services facilities. You will perform technical and administrative duties in support of tenants, facility maintenance, construction projects, sponsor deliverables, and facility operations or similar facility support activities. This position is in the Facility Management Division within the Infrastructure Engineering and Operations Department and may require working at Site 300 in Tracy, California.

This position requires full-time on-site presence due to the nature of the work.

This position will be filled at either level based on knowledge and related experience as assessed by the hiring team. Additional job responsibilities (outlined below) will be assigned if hired at the higher level.

You will

Provide general technical and administrative duties in support of facility management in connection with tenant support, safety compliance, facility maintenance, and construction projects.

Coordinate work control functions including plan and coordinate workforce, facility activities, and materials/equipment acquisition support and solve moderately complex technical problems.

Coordinate and prioritize multiple concurrent tasks associated with facility-related activities of crafts, contractors, vendors, project managers, construction managers, Environment, Safety and Health (ES&H) teams, Radioactive & Hazardous Waste Management, Environmental Functional Area, and residents.

Coordinate the procurement, installation, modification, and repair of equipment and facilities.

Conduct facility assessments, walk-throughs, inspections, and work observations for compliance with security, ES&H policies, and good housekeeping practices; assist in annual space utilization and storm water pollution protection surveys; report issues to the facility manager and program personnel; correct hazards or potential hazards when authorized to do so.

Implement established roof access processes using various communication mechanisms: verbal, written, and electronic.

Update key plans, report new equipment installation locations and provide warranty and operation manual information on new equipment to the Documentation & Permits Group.

Interact with facility management, service providers, and facility tenants on day-to-day service needs for offices, industrial facilities, scientific and research laboratories, and emergency services facilities. Review and clarify the scope of work requests for maintenance and repair.

Perform other duties as assigned.

Additional job responsibilities, at the 536.3 level

Provide advanced combination of technical and administrative duties in support of facility management in connection with tenant support, safety compliance, facility maintenance, and construction projects.

Act as a primary point of contact between facility management, service providers, and facility tenants on day-to-day service needs for laboratory and critical services facilities.

Coordinate and schedule facility/construction activities to meet programmatic requirements.

Ability to secure and maintain a U.S. DOE Q-level security clearance which requires U.S. citizenship.

Associate degree in a technical field or equivalent combination of education and experience, with some related experience in the field of facility management.

Intermediate knowledge of building systems and utility systems in office, industrial, and/or laboratory facilities.

Working knowledge of safety practices as they apply to office and/or industrial facilities.

Experience solving moderately complex technical problems and ability to make decisions, when necessary, with the assistance of established guidelines, techniques, and procedures.

Proficient with personal computers and standard software (e.g. Microsoft Word, Excel, PowerPoint, email, calendars) and web browsers.

Advanced verbal and written communications skills to interact effectively with co- workers, building residents, management, other internal organizations, vendors, outside suppliers, and contractors.

Proven interest and ability to independently and proactively acquire new knowledge and skills.

Additional qualifications at the 536.3 level

Significant experience in the field of facility management.

High-level knowledge of building systems and utility systems in office, industrial, or laboratory facilities. Experience reading and interpreting construction plans and utility drawings.

High-level knowledge of safety and security practices as they apply to specialized and hazardous facilities.

Qualifications We Desire

Significant experience with facility maintenance, const…