Executive Assistant, Legal - Raffles and Fairmont Hotels and Resorts, Accor North America

Executive & Project Coordination

Coordinate and track multiple priorities, ensuring deadlines, deliverables, and follow-ups are executed across the Legal team

Support department initiatives by organizing workflows, aligning stakeholders, and maintaining visibility on progress

Proactively anticipate needs, identify inefficiencies, and help implement improved processes

Scheduling and Logistics

Manage complex calendars, ensuring priorities are aligned and optimized

Coordinate meetings, materials, and follow-ups across internal and external stakeholders

Organize detailed domestic and international travel with a high-touch, service-oriented approach

Administrative and Office Operations

Maintain organized, professional systems for document management (electronic and physical)

Support and enhance internal tools (e.g., SharePoint) to improve access and usability

Track key dates, deadlines, and action items with strong attention to detail

Contribute to a polished, well-run office environment aligned with luxury standards

Financial and Billing Management

Support legal billing processes, including invoice tracking, submissions, and issue resolution

Assist with e-billing systems (e.g., Legal Tracker), matter setup, and accrual tracking

Contribute to budgeting, forecasting, and audit coordination processes

Document Preparation and Quality

Prepare, format, and proofread documents, presentations, and correspondence with exceptional accuracy and attention to detail.

Ensure all deliverables reflect a high level of polish and professionalism consistent with a luxury brand

Communication and Confidentiality

Act as a trusted point of contact for internal and external stakeholders

Handle sensitive information with discretion and sound judgment

Communicate with clarity, professionalism, and confidence

Other Responsibilities

Perform additional duties as assigned to support various Legal Department lawyers and team members with administrative work streams and support.

Experience

3–7 years of experience as an Executive Assistant (corporate environment preferred)

Exposure to legal, compliance, governance, or regulated environments is an asset

Experience supporting senior leaders or executives is strongly preferred

Core Competencies

High Ownership Mindset: Takes initiative, follows through, and seeks opportunities to add value

Strong Organization & Coordination Skills: Able to manage multiple priorities in a fast-paced setting

Detail Orientation: Produces accurate, high-quality work consistently

Professional Presence: Communicates effectively with senior stakeholders

Adaptability & Drive: Thrives in dynamic environments and is eager to learn

Discretion & Judgment: Handles confidential information with integrity

Collaborative Approach: Positive, team-oriented, and solutions-focused

Technical Skills: Proficiency in Outlook, Word, PowerPoint; working knowledge of Excel

Preferred Attributes

Growth-Oriented: Motivated to build skills and expand responsibilities over time

Interest in Legal or Corporate Functions: Curiosity about legal operations, contracts, or governance

Luxury Mindset: Attention to detail and commitment to high standards of execution

Interest in Hospitality/Travel: Alignment with a global luxury lifestyle brand

Assets

Familiarity with e-billing tools (e.g., Legal Tracker)

Legal administrative training or coursework

Experience in a corporate HQ or fast-paced professional services environment

Location: Office based in New York

Salary: $74,000 - $94,000 USD

Reporting to the Senior Vice President, General Counsel, this New York–based role provides executive, administrative, and project coordination support to the North American Legal team.

This position is ideal for a high-potential Executive Assistant (3–7 years’ experience)—particularly from a corporate environment—with some exposure to legal, governance, or compliance work, and a strong desire to grow within a global luxury organization.

The role offers the opportunity to take ownership of workflows, build structure, and gain exposure to senior legal leadership, while contributing to a high-performing, fast-paced team that operates to premium standards.

Why This Role

This is a unique opportunity for an high-potential Executive Assistant to step into a globally recognized luxury brand and gain exposure to a sophisticated Legal function. You will have the chance to deepen project coordination skills, build executive-level experience, and grow your career within Accor.