Executive Administrative Assistant to Chief Strategy Legal Affairs Officer

Position: Executive Administrative Assistant to the Chief Strategy Legal Affairs Officer

Executive Assistant

Primary

Duties & Responsibilities:

• Manage the executive's complex calendar, prioritizing competing demands and ensuring alignment with business priorities.
• Coordinate domestic and international travel arrangements, itineraries, and logistics.
• Prepare meeting agendas, briefing materials, presentations, and executive correspondence.
• Screen and prioritize incoming communications, requests, and meeting invitations.
• Track key action items and follow-through on executive commitments.

Leadership Team Operations:

• Support the CSLA leadership team, including leaders across Legal, Marketing, Communications, Government Affairs, Strategy and Global Affairs.
• Coordinate leadership team meetings, offsites, strategic planning sessions, and organizational reviews.
• Manage meeting logistics, materials preparation, and follow-up actions.
• Facilitate cross-functional communication and collaboration across the organization.

Strategic and Organizational Support:

• Assist with planning and execution of organizational initiatives and executive priorities.
• Coordinate internal and external stakeholder meetings and events.
• Support budget administration, purchase requisitions, expense reporting, and vendor coordination.
• Maintain confidentiality of highly sensitive business, legal, personnel, and strategic information.
• Help manage organizational communications and executive engagement activities.

Administrative Excellence:

• Develop and maintain efficient administrative processes and systems.
• Coordinate executive office operations and special projects.
• Partner with other executive assistants and administrative professionals across the company.
• Identify opportunities to improve operational efficiency and organizational effectiveness.

Education & Experience:

• Bachelor's degree or equivalent experience.
• 8+ years of executive administrative experience supporting senior executives.
• Experience supporting C-suite or executive leadership teams in a complex corporate environment.
• Exceptional organizational, communication, and project management skills.
• Demonstrated ability to manage highly confidential information with discretion.
• Advanced proficiency with Microsoft Office, collaboration tools, and executive support technologies.
• Ability to prioritize multiple competing demands in a fast-paced environment.

Preferred:

• Experience supporting leaders in legal, corporate affairs, public affairs, communications, or related functions.
• Experience working within a public company environment.
• Experience coordinating global meetings, travel, and executive engagements.
• Demonstrated ability to operate independently and anticipate executive needs.

Key

Competencies:

• Executive presence and professionalism
• Sound judgment and discretion
• Strong relationship-building skills
• Proactive problem-solving
• Attention to detail and operational excellence
• Adaptability and resilience
• Ability to influence and coordinate across functions

Success Measures:

• Effective management of executive priorities and time.
• Seamless execution of leadership team operations.
• Strong partnership with the Chief Corporate Affairs Officer and CSLA leadership team.
• High-quality coordination of strategic initiatives, meetings, and events.
• Consistent demonstration of discretion, judgment, and professionalism.

Physical Requirements:

• Ability to work in a standard office environment and perform administrative duties for extended periods.
• Prolonged periods of sitting and working on a computer, including frequent use of a keyboard, mouse, and telephone.
• Ability to communicate effectively in person, by phone, and through virtual meeting platforms.
• Occasional standing, walking, bending, and reaching to access office equipment, files, and meeting spaces.
• Ability to lift, carry, and move office materials and supplies weighing up to 15 pounds.
• Ability to travel occasionally between office locations or attend company meetings and events, as required.

Safety Requirements:

All employees are required to follow the site EHS procedures and Coherent Corp. Corporate EHS standards.

Quality and Environmental Responsibilities:

Depending on location, this position may be responsible for the execution and maintenance of the ISO 9000, 9001, 14001 and/or…