HR Recruitment Specialist
UB Associates · Buffalo, New York · Posted Jun 17, 2026
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HR Recruitment Specialist –UB Associates, Inc.
Full-Time | Onsite
Company: UB Associates
Reports To: Director of Human Resources
Pay Range: $22–$25 per year
Work Location: In person
Position Summary
UB Associates is seeking an HR Coordinator supports the Human Resources function with a primary focus on recruitment and onboarding. This role is responsible for coordinating hiring activities, building and maintaining the applicant tracking system, and managing the onboarding process to ensure a smooth and positive experience for new hires. In addition, the HR Coordinator assists with day-to-day HR operations and administrative functions. The ideal candidate is organized, detail-oriented, and able to manage multiple priorities in a fast-paced environment.
Key Responsibilities
Recruitment & Hiring (Primary Focus)
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Coordinate recruitment activities including job postings, candidate screening, and interview scheduling
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Review resumes and conducts initial candidate outreach and phone screenings
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Serve as a point of contact for candidates throughout the hiring process
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Maintain applicant tracking system (ATS) and ensure accurate candidate records
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Build and maintain recruiting templates, including job descriptions, offer letters, and candidate communications
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Support the development and standardization of hiring processes and documentation
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Assist in creating and posting job descriptions aligned with organizational needs
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Identify opportunities to improve recruiting efficiency and candidate experience
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Partner with hiring managers to support timely and effective hiring
Onboarding
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Manage and execute the full onboarding process for all new hires
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Prepare and distribute new hire paperwork and ensure completion prior to start date
- Ensure compliance with all pre-employment requirements (background checks, I-9s, etc.)
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Serve as the primary point of contact for new employees during onboarding
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Partner with departments to ensure a smooth transition into the organization
HR Operations & Compliance
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Maintain employee personnel files and ensure documentation is complete and up to date
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Ensure accuracy of employee data within HRIS and other systems
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Support compliance with federal, state, and local employment laws and regulations
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Support policy implementation and ensure consistent application across the organization
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Track and maintain required certifications, licenses, and training records (as applicable)
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Assist with benefits administration and employee inquiries, as needed
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Provide general administrative and operational support to the HR team
Qualifications
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High school diploma or equivalent required; associate or bachelor’s degree preferred
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1–3 years of HR, administrative, or recruiting experience
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Strong organizational and time management skills
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Effective communication and interpersonal skills
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Ability to manage multiple priorities in a fast-paced environment
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Proficiency with Microsoft Office; experience with ATS or HRIS preferred
Why You’ll Love Working Here
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Play a key leadership role in an essential department that drives organizational success
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Opportunities for professional growth in Human Resources
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Comprehensive benefits including 401(k) with matching, health, dental, vision, and life insurance, plus paid time off
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Supportive team culture built on collaboration, trust, and continuous improvement
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Be part of a healthcare organization that values your expertise, attention to detail, and drive for excellence
UB Associates is an Equal Employment Opportunity (EEO) employer.