Executive & Board Administrative Assistant- Portland Branch

PFCU, a reputable financial institution focused on delivering exceptional financial services to its members, embodies a mission centered on financial well-being, value, convenience, and outstanding member service. As a credit union dedicated to fostering community-oriented financial solutions, PFCU prioritizes professionalism, integrity, and a confidential environment in all aspects of operation. The institution maintains a robust commitment to regulatory compliance, technological advancement, and continuous staff development, making it a dynamic and forward-thinking organization in the financial sector. The culture promotes teamwork, leadership, and the pursuit of excellence to support its mission of financial well-being.

The Executive & Board Administrative Assistant at PFCU plays a crucial role in supporting the President/CEO, Executive Vice President, the executive management team, and the Board of Directors. This hourly, non-exempt position classified under position grade 10, requires a high level of administrative expertise combined with confidentiality, professionalism, and the ability to manage complex and diverse responsibilities. This role encompasses a broad range of duties from managing confidential correspondence, scheduling, preparing reports, coordinating logistics for meetings and events, to functioning as the liaison with vendors, auditors, consultants, and regulatory bodies. The Executive Assistant is instrumental in ensuring the smooth execution of board meetings and the coordination of executive operations, including incident response coordination and strategic planning meetings. The position actively supports the credit union's directives and strategic goals by taking on progressively challenging tasks that increase the impact and value of the role within the organization.

In this capacity, the Executive & Board Administrative Assistant is expected to demonstrate exceptional organizational skills, the ability to prioritize, and resourcefulness in problem-solving. Familiarity with the credit union system, its operational software, and service standards is essential, alongside excellent communication skills and a professional demeanor. The role requires someone adept at handling confidential financial data with integrity and discretion while fostering effective relationships across all levels of the credit union. This position is pivotal in maintaining the highest standards of regulatory compliance and supporting the credit union's mission through exemplary service and administrative acumen. The Executive Assistant's contributions significantly advance PFCU's operational efficiency and help uphold its commitment to delivering financial well-being to its members.

• Ability to maintain confidentiality
• strong organizational skills
• excellent communication skills
• proficiency with administrative software
• ability to manage multiple priorities
• detail-oriented
• self-motivated
• capacity to handle sensitive and personal information responsibly
• willingness to participate in training and meetings
• physical ability to perform job functions including occasional lifting up to 50 pounds
• ability to work under moderate noise levels
• problem-solving skills
• ability to handle stress and remain calm
• punctuality and professionalism

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