Office Manager & Executive Assistant to the CEO

Office Manager & Executive Assistant to the CEO

Yale Realty & Capital Advisors

Position Summary

Yale Realty & Capital Advisors is a national, award-winning brokerage specializing in the sales and financing of Manufactured Housing Communities and RV Resorts. Since 2012, Yale has completed more than $8B in transactions and is the most awarded firm in the sector. As the first fully integrated team with dedicated representatives across the U.S., Yale provides unmatched expertise to owners and investors nationwide.

We are seeking a reliable, organized, and proactive Office Manager & Executive Assistant to the CEO to keep the office running smoothly and support executive day-to-day needs. This role focuses on office coordination, bill and invoice management, scheduling, conference logistics, and executive support.

This is a full-time, in-office position based in Miami, FL, requiring on-site presence Monday–Friday from 10:00 AM to 6:00 PM with a starting salary range of $55,000–$75,000 depending on experience and overall strength of application.

Responsibilities

Office Management

Oversee daily office operations and serve as the main point of contact for office needs

Manage office vendors, service providers, and landlord communications

Review and submit invoices, recurring bills, and association dues for payment

Track office expenses and due dates to ensure timely payments

Order and maintain office supplies, equipment, and services

Coordinate office maintenance and IT support as needed

Manage inbound and outbound mail and shipping

Greet visitors and assist with in-office meetings and interviews

Scheduling & Conference Coordination

Schedule internal meetings, interviews, and executive appointments

Coordinate logistics for conferences, trainings, and firm events, including travel, lodging, registrations, and materials

Assist with on-site conference support as needed

Executive Assistant to the CEO

Manage the CEO’s calendar, meetings, and scheduling priorities

Coordinate domestic travel, accommodations, and transportation

Prepare itineraries and assist with logistics for conferences, meetings, and events

Assist with occasional errands and daily tasks to support a smooth workflow

Handle confidential and time-sensitive information with discretion