Administrative Assistant 2

Roles & Responsibilities

• Coordinate and facilitate vendor visits and maintenance schedules.
• Monitor and convert work requests into work orders in CMMS systems.
• Update and maintain asset management databases and vendor documentation records.
• Prepare reports, spreadsheets, and presentations for leadership review.
• Draft communications and coordinate with vendors, subcontractors, and internal teams.
• Maintain accurate records and documentation in compliance with company policies.
• Support technicians with asset tracking and movement activities.
• Handle multiple administrative tasks while maintaining confidentiality.
• Assist with additional departmental projects and operational support tasks.

Experience Required

• Minimum 3 years of recent administrative experience supporting senior management or operations teams.
• Experience working in fast-paced environments with shifting priorities.
• Experience handling confidential and sensitive information professionally.
• Experience using CMMS platforms such as Maximo, BMRAM, or similar systems preferred.

Skills & Certifications

• Administrative Support
• Vendor Coordination
• CMMS Management
• Asset Documentation
• Microsoft Excel
• Microsoft Office Suite
• Data Management
• Communication Skills
• Time Management
• Multi-tasking
• Organizational Skills
• Attention to Detail
• Presentation Preparation
• Confidential Information Handling

Eligibilities & qualifications

• High School Diploma, GED, or equivalent required.
• Associate degree preferred.
• Strong written and verbal communication skills.
• Advanced knowledge of MS Word, Excel, PowerPoint, and Outlook.
• Ability to work independently and manage multiple priorities efficiently.
• Strong organizational and problem-solving abilities.

Skills:

Administrative Skills, Asset Management, Communication Skills, Computerized Maintenance Management System (CMMS), Corporate Compliance, Corporate Policies, Data Management, Database Administration, Detail Oriented, Documentation, IBM Maximo Asset Management, Leadership, Microsoft Excel, Microsoft Office, Microsoft Outlook, Microsoft PowerPoint, Microsoft Word, Multitasking, Operational Support, Organizational Skills, Presentation/Verbal Skills, Problem Solving Skills, Record Keeping, Reporting Skills, Spreadsheets, Time Management, Writing Skills

About the Company:

Millenniumsoft