Executive Assistant CEO

COMPANY OVERVIEW: The YWCA El Paso del Norte Region is the largest and most comprehensive YWCA in the United States. We are dedicated to eliminating racism, empowering women, and promoting peace, justice, freedom, and dignity for all. Become part of our amazing team--exciting opportunities are waiting for you! Join us in making a difference while growing your career with purpose and passion. Employment Benefits Include: Free membership to any of our YWCA locations Indoor heated pools open year-round for water aerobics Two locations offering lap swimming (East and Central) Access to weight rooms and cardio equipment at all locations Fitness classes including Yoga, Pilates, Aquacise, and Zumba Join a team committed to strengthening our community while supporting your personal and professional growth. Katharine White Harvey Branch - 313 Bartlett Dr. El Paso, TX. 79912 Shirley Leavell Branch - 10712 Sam Snead Dr. El Paso, TX. 79935 Joyce Jaynes Branch - 1600 Brown St. El Paso, TX. 79902 Escobar Branch - 115 Davis Dr. El Paso, TX. 79907 JOB SUMMARY:Under general supervision, assists the Chief Executive Officer, Chief Operations Officer, and Chief Finance Officer and the Board of Directors in the administration of all operational and Board related work for the agency by acting as the liaison to assist the C-Suite in supporting Board members, volunteers, officers, Leadership Team. Provides comprehensive support in managing multiple calendars, coordinating meetings, coordinating event support, reviewing and updating fundraising data-systems. Maintains Board and committee calendars to comply with Bylaws and Articles of Incorporation. This position requires strong communication, writing skills, and computer skills (MS Office) with the ability to anticipate needs, think critically, and offer solutions to problems with a high level of professionalism and confidentiality. Manage all aspects and work with YWCA El Paso del Norte Board of Directors Mails timely and complete Board Packets Maintains current lists of Board of Directors and Committees Works with Board secretary to assure accurate timely minutes of Board Meetings. Maintains Board files, minutes and correspondence Arranges for monthly Board meetings and other activities as required. Invoices Board dues and maintains records of payments. Maintains database of Board and Committee service, tenure and eligibility. Maintains organization charts for Board and CEO staff. Maintains Executives' appointment schedule by planning and scheduling meetings, conferences, teleconferences, and travel. Creates and develops all correspondence, reports, lists and proposals as requested. Writes and edits e-mails, drafts memos and prepares communications on the C-Suite behalf. Organize meetings, including scheduling, sending reminders and organizing catering when necessary. Maintains corporate calendar and action items consistent with bylaws and articles of incorporation of YWCA El Paso Del Norte Region, YWCA of El Paso Foundation and YWCA Community Development Corporation. Maintains all corporate deadlines to help ensure timely submissions Maintains all files and ensures timely and accurate filing system Ensures data entry is accurate and supports CEO with stewardship coordination and management to ensure accuracy of system data, entry, and donor profiles. Compiles program department reports for meetings within the agency and for the Board. Prepares reports by collecting and analyzing information. Responsible for maintaining and gathering meeting minutes, rosters and other items as necessary Produces information by transcribing, formatting, inputting, editing, retrieving, copying, and transmitting text, data, and graphics. Conserves executive's time by reading, researching, and routing correspondence; drafting letters and documents; collecting and analyzing information; initiating telecommunications. Welcomes guests and customers by greeting them, in person or on the telephone; answering or directing inquiries. Maintains customer confidence and protects operations by keeping information confidential. Makes all travel arrangements. Provides historical reference by developing and utilizing filing and retrieval systems; recording meeting discussions. Maintains office supplies inventory by checking stock to determine inventory level; anticipating needed supplies; evaluating new office products; placing and expediting orders for supplies; verifying receipt of supplies. Works with committee chairpersons by providing them with information related to their committees and assists them with administrative support. Maintains and updates SharePoint/Shared Files with committee documents. Ensures that minutes are recorded and filed per policy. Develops committee agendas and reports for the Board and Executive Committee Meetings of the YWCA El Paso Board Maintains all records of regional and annual meetings. Coordinates all travel arrangements for the Executives and Board. Assist with Kronos manag…