2026-2027 Administrative Assistant II - Nutrition

Classified - Position - Administrative Assistant/Executive Assistant/Secretarial

Job Number 4600323184

Start Date

Open Date 07/01/2026

Closing Date

Job Title: Administrative Assistant II - Nutrition

Job Type: Classified - Position - Administrative Assistant/Executive Assistant/Secretarial

Interview Type: Classified - Panel Interview

Minimum Qualifications:

• High School Diploma or equivalent
• Three (3) years of successful administrative assistant experience
• One (1) year of Accounts Payable experience
• School nutrition and foodservice experience preferred

Job Description:

This role supports the Chief Financial Officer and School Nutrition Supervisor at Bartlett City Schools by handling a variety of day-to-day clerical and administrative functions within the Finance Department, with a primary focus on School Nutrition operations.

• Serve as the District Finance Administrative Assistant for the School Nutrition Department, supporting financial operations and reporting.
• Receive, verify, and process invoices submitted by School Nutrition Managers in ERP accounting software
• Monitor and validate daily bank deposits related to School Nutrition activities.
• Enter and manage purchase orders for School Nutrition as needed, ensuring accuracy and timely processing.
• Conduct monthly reviews of the Open Purchase Order report; investigate and resolve discrepancies.
• Provide backup support to other Finance Administrative Assistants within the department.
• Oversee and approve physical inventory entries submitted by School Nutrition Managers; assist with corrections as necessary.
• Input Free and Reduced Meal applications into nutrition software for approval when required.
• Manage returned checks process with third-party Check Redi processing.
• Review and record deposits for the School Nutrition Program, including payments from State, USDA, and other grant sources.
• Enter daily school-level nutrition deposits into the ERP Accounting System.
• Compile and distribute monthly financial reports for the School Nutrition Department to Finance, the School Nutrition Supervisor, and Cafeteria Managers.
• Assist with monthly sales reporting, invoice, and documentation for the Food Service Management Company.
• Support parent communications and respond to inquiries related to School Nutrition services.
• Provide daily assistance to School Nutrition Managers regarding communication, procedures, and financial matters.
• Participate in School Nutrition career fairs and recruitment efforts.
• Assist the School Nutrition Supervisor with training initiatives for School Nutrition Managers and staff.
• Support the review and screening of School Nutrition job applicants and assist in coordinating the interview process.
• Provide support in lunchrooms and kitchens as needed to ensure smooth operations.
• Perform additional duties assigned by the Chief Financial Officer or School Nutrition Supervisor.

Physical presence at work is an essential function of the job.

FSLA Status: Non-Exempt

Equal Opportunity Statement:

Bartlett City Schools is an equal opportunity employer. We value diversity and do not discriminate based on race, color, religion, sex, sexual orientation, gender identity, national origin, disability, age, veteran status, marital status, genetic information, or any other protected status as required by law. All employment decisions are based on merit, qualifications, and business needs. We are committed to creating an inclusive work environment where everyone is respected and treated fairly.

Reports To Chief Financial Officer and Nutrition Supervisor

Interim Position N

Salary Range: From/To

Starting Salary $44,342