Accounting Operations Manager

Work and Perks

The Accounting Operations Manager position is based at the Restaurant Support Center in Orlando, FL. This is a Hybrid position, requiring 4 days per week in office attendance.

In this role, you will oversee cash management, collections, accounts payable, and restaurant accounting operations, ensuring that financial activities are accurate and timely.

You will be responsible for month-end close processes, including reviewing general ledger, reconciliations, and financial reporting in compliance with GAAP.

This role also includes managing AP operations, offshore processes, credit card collections, cash flow forecasting, and debt schedules. Moreover, you will drive process improvements, integrate systems, enhance internal controls, and develop your team for greater efficiency and accuracy.

ESSENTIAL REQUIREMENTS & KEY RESPONSIBILITIES

Restaurant Accounting

• Ensure accurate and timely monthly accounting closes.
• Review general ledger accounts and transactions, balance sheet, income statement schedules, and adjusting journal entries/accruals prepared by accounting staff for accuracy, completeness, and compliance with GAAP and organizational policies.
• Prepare and/or review assigned account reconciliations and analyses monthly or quarterly for accurate financial reporting and timely resolution of outstanding items.
• Oversee the process and data flow between accounting systems and sub-systems.
• Manage historical files and records in the general ledger.
• Coordinate financial/accounting tasks related to new restaurant construction and openings.
• Direct the daily activities of staff, providing guidance and support, and evaluating their performance against set goals.
• Recommend, implement, and monitor internal controls, policies, and procedures to ensure compliance and efficient operations.
• Ensure accurate and timely financial reporting on a monthly, quarterly, and yearly basis.

Accounts Payable

• Lead and supervise the accounts payable function, including daily operations and transition from offshore staffing.
• Directly manage the AP team, including the AP Supervisor and newly hired AP Accountant.
• Review and resolve complex AP issues, ensuring compliance with internal policies and procedures.
• Oversee vendor payment processes, invoice approvals, and suggest payment runs.
• Transition responsibilities away from the temporary AP Manager and eliminate reliance on temporary staff.
• Ensure vendor setup and maintenance accuracy, including tax documentation and payment terms.
• Drive continuous improvement in AP processes, internal controls, and automation initiatives.
• Support month-end close activities and collaborate with accounting teams to ensure accurate AP accruals.

Cash Management

• Own and manage corporate credit card collections and reconciliations.
• Maintain and enhance weekly and long-term cash flow forecasting models.
• Monitor and report on daily cash activity across all bank accounts.
• Manage updates to debt schedules.
• Partner with the Controller and finance leadership to optimize cash positioning and disbursement planning.

Strategic Projects & Team Development

• Lead or contribute to strategic initiatives, including AP automation, system enhancements, and policy documentation.
• Support training and development of AP staff and cross-functional accounting team members.
• Collaborate with IT, FP&A, and Accounting teams to drive system integrations and process alignment.
• Identify and implement opportunities for improved efficiency, accuracy, and vendor experience.

Requirements and Qualifications

REQUIRED SKILLS AND EDUCATION

• Experience with Microsoft Dynamics 365 strongly preferred.
• 5+ years of relevant accounting and cash management experience, particularly in a high-volume accounts payable environment.
• Bachelor's degree in Finance or Accounting preferred, but relevant experience may substitute.
• Strong technical skills; proficient in Microsoft Excel.
• High attention to detail with strong organizational skills.
• Effective communication skills with internal and external contacts, both written and verbal.
• Able to manage high-volume processing for multiple entities and vendors.
• A positive attitude and desire to work in a fast-paced team environment.
• Thorough understanding of commonly used concepts, practices, and procedures in accounts payable.
• Experience with Microsoft D365 preferred but not required.

PHYSICAL DEMANDS

The Accounting Operations Manager must be able to perform job functions with or without reasonable accommodation. Physical demands include:

• Remaining stationary for extended periods.
• Bending, squatting, and lifting up to 20 lbs.
• Occasional movement within the office to access filing cabinets and office equipment.
• Frequent communication with Operations and Finance personnel, requiring accurate exchanges of information.
• Consistently operating a computer and other office machinery.