Senior Office Manager

Responsibilities

• Manages payroll, AP/AR, fuel and equipment, and job cost accounting, including certified payrolls and reporting.
• Handles HR functions: onboarding, tracking, changes, benefits, records, attendance, and compliance.
• Maintains CDL driver records and FMCSA screenings; oversees drug tests, MVRs, and E-Verify.
• Manages subcontractor insurance, credit applications, lien waivers, and MDOT contract closeouts.
• Collaborates with Supply Chain on procurement and supervises job cost entries, adjustments, and accruals.
• Assists Safety Supervisor with claims, OSHA reporting, and safety incentives.
• Supports project staff with software platforms and systems.
• Oversees CCIP/OCWIP/OCIP enrollments, man-hour reporting, and audit compliance records.
• Tracks equipment costs, fuel card usage, and asset transfers in JDE and Wheels.
• Handles rental letters, travel arrangements, vehicle registrations, toll passes, and wireless line management.
• Processes vendor statements and monthly fuel reports.
• Provides IT support to field staff and general support to project leadership.
• Leads office accounting staff; chairs quarterly Office Manager meetings.
• Mentors and evaluates office personnel performance.
• Performs other duties as assigned.

Employment Conditions

• 8 years of experience

Physical Requirements

• Field/Operations Office

Credentials Needed

Competencies

• Offboarding
• Accounts Payable - Process Invoices
• Training
• Onboarding
• Site Maintenance
• Payroll
• Concur
• Integrity
• Working for Inclusion
• Communication
• Continuous Improvement
• JDE
• Reporting
• Team Management
• Policies and Procedures
• Problem Solving