Receptionist/Legal Assistant

Overview

Our boutique probate and estate litigation firm is seeking a legal receptionist to join our team. The ideal candidate will bring at least one year of receptionist or administrative assistant experience, demonstrating a strong grasp of client communication, data entry, clerical tasks, and excellent computer skills. Candidates skilled with e-file, bookkeeping, and client intake are preferred.

We are looking for a reliable, flexible individual who can work independently and efficiently in a high-volume office setting. Punctuality and organizational skills are key to success in this role.

Skills/Attributes Needed:

• Strong attention to detail and organizational skills
• Accurate typing skills and data entry proficiency
• Clerical expertise
• Strong computer skills (knowledge of QuickBooks Online, Clio, and/or NetDocuments is a plus)
• Friendly team player with a pleasant phone voice
• Prior law firm or professional office experience preferred

Responsibilities Include:

• Handling incoming calls on a multi-line telephone system
• Welcoming clients and visitors and providing hospitality services
• Scheduling and coordinating client appointments
• Managing conference room schedules
• Maintaining public areas like reception area, conference rooms, and break room
• Managing office supplies and placing orders
• Performing document-related tasks such as scanning, photocopying, faxing, and filing
• E-filing pleadings and other documents
• Witnessing and/or notarizing legal documents
• Collecting, routing, and organizing mail and packages
• Entering crucial client data into the law firm management system

Schedule:

• Schedule: Monday to Friday
• Location: 635 and the Tollway

References will be required

Benefits:

• 401(k)
• Dental insurance
• Health insurance
• Paid time off

Work Location: In person