Administrative Assistant 4

Responsibilities

The Administrative Assistant 4 provides advanced administrative support to the Department Chair and oversees day‑to‑day departmental operations while coordinating closely with UNR Med, Renown, and campus partners. Key responsibilities include:

• Faculty recruitment and onboarding; performance evaluations, promotion and tenure processes; and required reporting for certification and compliance.
• Coordinating departmental events, Grand Rounds, and academic activities in collaboration with OME, GME, and CME.
• Supporting scholarly and research activities, assisting with grant and award submissions, tracking IRB and research timelines, and coordinating meetings and documentation.
• Managing departmental purchasing, P‑Card reconciliations, travel and hosting, faculty expenses, and continuing medical education allowances.
• Maintaining departmental web content, coordinating IT requests, and providing comprehensive academic and operational support for faculty, learners, and leadership across both UNR Med and Renown.

Qualifications

• High‑school graduation or equivalent education.
• Four years of progressively responsible, relevant work experience, including one or more of the following:
• Providing administrative/program support to professional staff and management.
• Performing secretarial duties in support of a manager.
• Coordinating communications between the manager, staff, and program clientele.
• Supervision of subordinate staff.
• Researching information from internal and external sources.
• OR one year of experience as an Administrative Assistant III in Nevada State service.
• OR an equivalent combination of education and experience as described above.

Schedule

Monday through Friday, 8:00 a.m. – 5:00 p.m.; schedule may change based on organizational needs.

Compensation

Grade 29. Salary is determined by the Nevada Administrative Code and based on recruitment, the candidate’s qualifications, internal equity, and budgets. Placement above Step01 at initial appointment is determined at hiring. Accelerated salary requests require Human Resources approval.

Benefits

• Enrollment in the Public Employees’ Retirement System of Nevada (PERS).
• Health insurance options, including dental and vision.
• Life insurance, generous annual and sick leave.
• Approved visits to the E.L.Wiegand Fitness Center (annual or semester membership, spouse/domestic partner options).
• Employee Assistance Program (EAP) for personal or interpersonal issues.
• Participation in the Staff Employees’ Council (SEC).
• Classified grant‑in‑aid benefits for training and education.
• University‑wide tuition reimbursement for state‑supported courses and job‑related courses.
• Family Opportunity Program for spouses, domestic partners, and dependents working at least 50% time.

Equal Employment Opportunity Statement

NSHE is committed to providing a place of work and learning free of discrimination on the basis of a person’s age, disability, gender, sexual orientation, gender identity or expression, genetic information, national origin, race, color, or religion. The University of Nevada, Reno does not discriminate on the basis of sex in any education program or activity that it operates, and is mandated by TitleIX of the Education Amendments of1972.