Bilingual Legal Assistant/Office Manager

Job Summary

We are seeking a dynamic and highly organized Bilingual Legal Assistant/Office Manager to join our legal team. This role offers an exciting opportunity to support a diverse range of legal practices while managing the daily operations of our busy law office. The ideal candidate will be proactive, detail-oriented, and possess a strong foundation in legal administrative functions, project management, and client support. You will play a vital role in ensuring the smooth functioning of our office, assisting attorneys with legal research, document management, and case preparation across multiple practice areas including estate planning, and family law. This position is paid and perfect for someone eager to grow their legal career in a fast-paced environment.

This is an in-person, front-of-house position that plays a key role in creating a welcoming experience for our clients and supporting the day-to-day operations of the office. We're looking for someone who is excited to grow with our organization and become a long-term member of our team. Bilingual (English/Spanish) applicants are strongly encouraged to apply.

Responsibilities

• Provide comprehensive administrative support to attorneys and legal staff, including scheduling, correspondence, and file management
• Manage legal case files using document management systems such as Clio; ensure all documents are accurately filed, organized, and accessible
• Perform document review and data entry tasks efficiently while maintaining high accuracy standards
• Coordinate client interviews and gather pertinent information through effective interviewing techniques
• Support project management initiatives by tracking deadlines, preparing reports, and ensuring compliance with legal procedures
• Assist with court filings and document submissions in accordance with jurisdictional requirements
• Maintain confidentiality of sensitive information while managing multiple priorities seamlessly
• Answer and direct incoming telephone calls in a professional and courteous manner, providing exceptional customer service and ensuring messages are routed promptly to the appropriate team members.
• Perform general office management and administrative tasks, including scanning and processing incoming mail, court filings, and other documents, while maintaining accurate electronic records and supporting the day-to-day operations of the office.

Experience

• Proven legal administrative experience within a law office setting
• Excellent organizational skills with the ability to manage multiple tasks simultaneously under tight deadlines
• Exceptional writing skills for drafting legal documents and correspondence; keen proofreading abilities for accuracy in all materials
• Demonstrated project management skills to coordinate tasks effectively across teams
• Strong interpersonal skills including professional phone etiquette and client interaction experience
• Ability to adapt quickly to new technologies such as document management systems and data entry tools

Join us to be part of a vibrant team dedicated to delivering exceptional legal services while fostering your professional growth. We value proactive individuals who thrive in organized environments where attention to detail meets energetic support for our clients’ needs. This is an excellent opportunity for motivated candidates eager to develop expertise across multiple practice areas within a collaborative office setting.

Pay: $55,000.00 - $62,500.00 per year

Benefits:

• 401(k)
• 401(k) matching
• Dental insurance
• Flexible spending account
• Health insurance
• Life insurance
• Paid time off
• Vision insurance

Work Location: In person