Accounts Payable Manager

Accounts Payable Manager

About Optimas:

Optimas is a global distributor of integrated supply chain solutions, and engineering support focused on delivering fasteners, components, industrial and safety supplies to our diverse customers around the world. Our local, on-the-ground teams understand the nuances of every community we serve. This allows us to adapt with our customers and partners as needs evolve, leveraging our footprint to remain at your side while providing a highly personalized level of service and support.

To learn more about our company, please visit our website http://www.optimas.com/

Position overview:

The Accounts Payable Manager will oversee end-to-end invoice processing, manage accurate 3-way match processing, vendor onboarding and maintenance, and ensure timely and accurate payment execution.

The position will be instrumental in transitioning shared services responsibilities from the UK to the U.S., requiring strong process leadership, change management, and cross-functional partnership. The Accounts Payable Manager w orks closely with the Controller, Accounting, Treasury, Operations, and cross-functional business teams to ensure efficient financial operations while delivering a high level of internal and external customer service.

Main responsibilities:

The   role   will be responsible for the following:

Lead and oversee end-to-end invoice processing, including invoice processing, 3-way match processing, and timely and accurate payment execution

Oversee vendor onboarding, vendor master data records, and vendor master data maintenance

Build and monitor key metrics such as AP aging, days payable outstanding (DPO), early payment discount capture rate, and invoice processing cycle time to drive data-informed decisions

Own the invoice approval workflow tool, driving improvements in OCR and invoice coding accuracy

Lead AP NetSuite module functional usage, reporting, and end-user training; serve as the subject-matter expert for day-to-day system operations and troubleshooting across all AP activities

Build and lead a high-performing Accounts Payable team across on-site and remote work environments

Establish clear roles, performance expectations and development plans to support team growth and engagement

Foster a culture of accountability, continuous improvement and service excellence

Partner closely with Procurement, Operations, Treasury, and Finance to align processes and improve end-to-end workflows

Serve as a key point of contact for AP-related matters, driving collaboration and problem resolution across teams

Proactively identify and mitigate financial and operational risks

Own all AP related audit requests for the interim and annual audit, ensuring that all requests are provided to auditors in a timely manner

Maintain and strengthen internal controls across AP processes, including segregation of duties and approval workflows, to ensure compliance with company policies and regulatory requirements

Key Competencies:

The ideal candidate should have the following competencies:

Ability to manage multiple different workstreams with a willingness to roll up their sleeves

Excellent analytical, problem-solving, and communication skills.

Proactive, hands-on, and solutions-oriented

Strong internal control mindset and risk awareness

Ability to manage multiple priorities and workstreams while maintaining attention to detail

Skills and Qualifications:

Bachelor’s degree in Accounting, Finance or related field required

CPA or equivalent professional certification preferred

Minimum of 6+ years of progressive accounts payable or procure-to-pay experience in a multi-entity/multi-location AP operation

Proficiency in NetSuite and/or Epicor ERP systems with hands-on configuration and reporting capabilities preferred

Deep knowledge of invoice processing, payment terms optimization, 3-way match, procure-to-pay workflows, and vendor management best practices

Demonstrated leadership ability with experience managing teams and driving cross-functional collaboration

Experience in industrial manufacturing, distribution or related environment strongly preferred

Strong analytical, problem-solving, and communication skills

Proven ability to manage competing priorities and meet deadlines in a dynamic, fast-paced setting

Excellent written and verbal communication skills

To Staffing and Recruiting Agencies:  Optimas does not accept unsolicited CVs or applications from agencies. Optimas is not responsible for any fees related to unsolicited CVs or applications and explicitly reserve its right to contact candidates presented in such unsolicited CV or application.

Optimas OE Solutions provides equal employment opportunities (EEO) to all employees and applicants for employment without regard to race, color, religion, sex, national origin, age, disability or genetics. In addition to federal law requirements, Optimas OE Solutions complies with applicable state and local laws govern…