Front Desk Administrative Assistant

Overview

We are seeking a dynamic and organized Front Desk Administrative Assistant to join our team! This energetic role is vital in creating a welcoming environment for visitors and clients while ensuring smooth office operations. As the first point of contact, you will manage front desk activities, handle multi-line phone systems, and support various administrative functions with enthusiasm and professionalism. This paid position offers an exciting opportunity to develop your office management skills in a fast-paced, supportive environment.

Responsibilities

• Greet visitors and clients warmly, providing exceptional customer service and ensuring a positive first impression
• Manage multi-line phone systems, screen calls, and direct inquiries efficiently using proper phone etiquette
• Handle scheduling tasks including calendar management and appointment setting with accuracy and timeliness
• Perform data entry, filing, and document proofreading to maintain organized records and ensure information accuracy
• Support office management tasks such as supply inventory, mail distribution, and basic bookkeeping using QuickBooks or similar software
• Assist with clerical duties including typing correspondence, managing emails via Google Workspace, and maintaining office supplies
• Provide customer support by addressing inquiries promptly and professionally, both in person and over the phone

Requirements

• Proven office experience with strong organizational skills and attention to detail
• Proficiency in computer skills including Microsoft Office (Word, Excel, Outlook), Google Workspace, and general computer literacy
• Excellent communication skills with a friendly demeanor; bilingual abilities are a plus
• Experience with multi-line phone systems, data entry, filing, and proofreading
• Knowledge of office management procedures such as calendar management, time management, and clerical tasks
• Previous experience as a receptionist or personal assistant is highly desirable; familiarity with medical or dental receptionist duties is a bonus
• Strong typing skills with the ability to handle multiple priorities efficiently
• Customer service orientation with professional phone etiquette and interpersonal skills

Able to work from 8:30am - 5:30pm M-F.

Join us as a Front Desk Administrative Assistant to be the welcoming face of our organization! Your proactive attitude and organizational expertise will help create a seamless experience for everyone who walks through our doors. We value energetic team players committed to delivering top-notch support in a vibrant workplace.

Pay: $15.00 - $20.00 per hour

Benefits:

• 401(k)
• Dental insurance
• Health insurance
• Paid time off
• Vision insurance

Work Location: In person