Administrative / Accounting Assistant

This is an excellent opportunity for career growth in a creative team atmosphere. The office environment is excellent for self-motivated individuals. We offer a competitive benefits package, 401K plan, and Flex-time business schedule.

ADG was established in 1971. We are an award winning, design-oriented firm and named the 2002-2003 Firm of the Year by the Florida AIA. We specialize in the creative planning and design of Municipal Facilities.

Send your resume today and join our team!

No phone calls please.

Mail:

P. O. Box 1210

Winter Park, FL 32790

Administrative / Accounting Assistant

Winter Park, FL

Architectural firm seeking an innovative Administrative/Accounting Assistant with strong organizational skills to contribute to its diverse team of professionals.

Duties include:

• Maintain office files, both electronic and hardcopy. Scan documents into system under appropriate project.
• Maintain meeting minutes in accordance with internal and client procedures.
• Reconcile AMEX receipts to statements. Ensure proper project number is charged.
• Enter A/P invoices into QuickBooks. Perform check runs as needed.
• Bill Clients and enter A/R invoices into QuickBooks monthly (or as needed).
• Receive and account for employee timesheets for bi-weekly payroll.
• Draft and format letters, assessments, and reports with project information.
• Schedule and maintain calendar of appointments, meetings and travel itineraries and coordinates related arrangements.
• Coordinate conference room scheduling.
• Answer phones, transfer calls to appropriate parties; relay messages.
• Greet and direct guests entering and leaving the office.
• Assemble and compile basic data for presentations as directed.
• Prepare AIA contracts. Type material from rough drafts or revised drafts following standardized formats using AIA software.
• Ensure contracts are signed by appropriate principals. Mail, scan and file as needed.
• Perform other duties as assigned.

Requirements

• High School Diploma or GED, plus a minimum of 2 years’ experience in related field.
• Strong Microsoft Office skills required, including: Outlook, Word, Excel, Power Point and Adobe Suite. Experience in Adobe InDesign preferred
• Excellent verbal, written and communication skills required
• Experience working in the Architectural & Engineering industry a plus
• The ability to work independently and multi-task is crucial. Candidate must be organized, flexible, and able to prioritize in a fast-paced environment.
• Proficiency in QuickBooks is highly preferred