Administrative Assistant

McCarthy Concrete is a commercial concrete construction company with a legacy spanning over five decades. Our company has thrived thanks to the dedication and expertise of our team members. From seasoned veterans with decades of experience to enthusiastic newcomers eager to learn and grow, every member of the McCarthy team plays a vital role in our collective achievements.

We are seeking a motivated, reliable, and detail-oriented Administrative Assistant to join our team in support of a range of daily office operations.

KEY RESPONSIBILITIES

The key responsibilities in this administrative role are in support of office management, with supplemental assistance, as needed and directed, to various team members.

-Invoice entry, basic accounting support

-Maintenance of various informational databases, excel based data entry

-Assistance with fleet management tasks

-Document production/support: scanning, letters, emails, memos, reports

-Preparation and distribution of meeting minutes, support meeting action item follow up

-Clerical assistance, maintenance of physical and digital filing systems

-Supplies monitoring, ordering, replenishment

-Company-wide meeting organizing/preparations

-Team meeting scheduling, minutes, action items tracking

-Reception support, phone screening/forwarding/messaging

-Assistance with company policy and manual updating

-Assistance with on-boarding activities

-General support and special projects assistance

CHARACTERISTICS FOR SUCCESS

The successful candidate will be a trusted and dependable professional who approaches each day at McCarthy Concrete with flexibility, initiative, and a collaborative spirit. The ideal candidate is confident and professional, communicates effectively with a wide variety of personalities, remains calm under pressure, and is able to manage multiple priorities with grace and efficiency.

KEY SKILLS

The successful candidate will possess and demonstrate the following key skills:

-Effective time management skills for prioritizing and completing a diverse range of tasks daily

-Production of quality work in a thorough, timely, and accurate manner with minimal follow-up

-Strong attendance, accountability, and productivity standards

-Planning, prioritizing, and organizing assignments to meet established goals and deadlines

-Proactively maintaining knowledge and skills required to perform responsibilities effectively

-Goal setting and working towards objectives

-Organization proficiency to maintain precise records/documentation

-Competence in swiftly locating critical information

-Patient and attentive listening skills to appropriately respond and engage positively

-Aptitude for learning new technology efficiently

-Ability to work independently and as part of a team

-Excellent verbal and written communication abilities for effective interactions

-Comfortable working with numeric data

-Excellent typing ability with emphasis on accuracy and attention to detail

-Proficiency with Microsoft word, excel, outlook, power point, and adobe acrobat editor

-Previous experience and/or proficiency with accounting software a plus

-Aptitude/experience with the setup, use, and troubleshooting of mobile devices, such as

tablets, ipads, iphones is a plus

WORK ENVIRONMENT

• Office setting
• This is NOT a remote position
• Prolonged periods sitting at desk and working on a computer
• Able to lift up to 25 pounds at times
• Respectful casual attire
• The weekly schedule is: M-F 8:00 am to 4:00 pm

EDUCATION, EXPERIENCE AND POSITION REQUIREMENTS

-Equivalent experience of relevant education and experience is considered

-Preferred Bachelor’s or Associates degree in business, communications, administration

with 1 to 5 years practical experience

-A plus: construction office experience and/or basic accounting experience

-Candidates must pass a background check and drug screen

WHAT WE OFFER:

• Competitive pay based on experience
• Assisted health with voluntary dental, vision, and 401(k) benefits
• Paid time off and holidays

Equal Opportunity Employer

McCarthy Concrete is an Equal Opportunity Employer. We value diversity and are committed to creating an inclusive workplace for all employees. All qualified applicants will be considered without regard to race, color, religion, gender, sexual orientation, gender identity, national origin, disability, or veteran status.

Company DescriptionMcCarthy Concrete is a commercial concrete construction company with a legacy spanning over five decades. Our company has thrived thanks to the dedication and expertise of our team members. From seasoned veterans with decades of experience to enthusiastic newcomers eager to learn and grow, every member of the McCarthy team plays a vital role in our collective achievements.