Administrative Kitchen Specialist- Eataly King Of Prussia

JOB OVERVIEW

The Kitchen & Beverage Specialist, reporting directly and equally to both the Food & Beverage Manager and the Head Chef, is a critical liaison between the Front of House (FOH) and Back of House (BOH) teams. This role supports beverage programs, culinary operations, inventory management, and vendor coordination while ensuring operational consistency and service excellence across all outlets.

This position strengthens beverage knowledge, supports cost control, and drives an exceptional guest experience through disciplined execution of systems and standards.

Kitchen & BOH Operations

Support Executive Chef and culinary teams in daily operations related to purchasing, receiving, order guides, transfers, waste logs, and shortage management

Maintain communication with corporate teams regarding recipe and cost updates; flag discrepancies or inconsistencies

Coordinate distribution of recipes, ingredient updates, order guides, par levels, and product lead times across outlets

Assist with ordering, cost tracking, and product specifications (ID, pack size, brand, lead times)

Coordinate menu rollouts, seasonal updates, and holiday programs

Establish par levels and storage organization to support cost control and efficiency

Inventory & Financial Control

Participate in daily and monthly FOH and BOH inventory processes

Prepare storage areas and systems in advance to ensure accurate counts

Assist with counts, data entry, and variance analysis

Investigate and resolve inventory discrepancies in partnership with Inventory Control

Identify and explain all cost variances and anomalies as they pertain to the margin tracker and month-end statements

Vendor & Receiving Operations

Manage Food and beverage vendor relationships, including delivery schedules, lead times, and product substitutions, delivery locations as well as product availability

Oversee receiving processes at the loading dock and in D365, ensuring accuracy and compliance including weights, counts, and product consistency

Ensure that all items are distributed as per the PO and department.

Label /date boxes as well as returns

Process purchase orders, inter-store transfers, and shipments

Resolve credits/returns, shortages, and discrepancies with vendors and internal teams

Systems & Administrative

Utilize D365 and POS systems for ordering, inventory, and reporting

Maintain accurate system data including recipes, pricing, and product listings

Audit and clean POS systems to ensure consistency

Maintain clear communication across FOH, BOH, and corporate teams in all stated areas

Additional Responsibilities

Develop and execute specials, seasonal features, and holiday initiatives

Support beverage ordering, transfers, and storage

Act as a liaison across departments and locations

Perform other duties as assigned

2+ years experience involving kitchen operations

Exceptional organizational skills and meticulous attention to detail

Demonstrated flexibility to adapt to a dynamic, ever-changing work environment

Culinary experience in professional kitchens

Good knife skills and finger dexterity to use small tools and utensils adeptly

Excellent verbal and written communication skills

Working knowledge of basic computer programs, i.e. Microsoft Excel, Word, etc.

Degree from a culinary arts training program preferred

REQUIREMENTS:

Availability to work onsite with a flexible schedule often including evenings, weekends, and holidays

Ability to lift up to 50 pounds

Ability to exert well-paced mobility for up to 8 hours, including standing, walking, bending, and squatting

Ability to work with commercial equipment including stand mixers, ovens, torches, etc.

Benefits and Perks

Medical, Dental, Vision Insurance

Paid Time Off

Paid Parental Leave

401K with match or RRSP

Bonus program

Free family meal daily

Discounts at Eataly

Classes on products and Italian cuisine

Referral bonus program

and more!

Eataly is the world’s largest artisanal Italian food and beverage marketplace! Eataly is not a chain; each Eataly is different, with its own character and own theme – but all with the same aim... for our guests to:

EAT authentic Italian food at our restaurants, cafés and to-go counters

SHOP a selection of high-quality Italian, local and homemade products

LEARN through our classes and our team’s product knowledge