Bookkeeper/Administrative Assistant

Job Overview

We are seeking a dynamic and detail-oriented Bookkeeper/Administrative Assistant to join our team. This role offers an exciting opportunity to support office operations, manage financial records, and provide exceptional customer service. The ideal candidate will be energetic, highly organized, and possess a strong proficiency in office management and bookkeeping tasks. You will play a vital role in maintaining accurate financial data, streamlining administrative processes, and ensuring a welcoming front desk presence. If you thrive in a fast-paced environment and enjoy multitasking with enthusiasm, this position is perfect for you!

Responsibilities

• Manage daily bookkeeping duties using QuickBooks, including invoicing, expense tracking, and bank reconciliations
• Proccessing payroll and sales tax.
• Handle front desk responsibilities such as greeting visitors, answering multi-line phone systems, and directing calls with professional phone etiquette
• Maintain organized filing systems for both physical and digital documents, ensuring easy retrieval of records
• Perform data entry tasks accurately into various productivity software and databases
• Provide administrative support including calendar management, appointment scheduling, and proofreading documents for accuracy
• Assist with office management duties such as ordering supplies, coordinating mailings, and maintaining office equipment
• Deliver excellent customer service by supporting clients and team members through clear communication and prompt assistance

Experience

• Proven experience in office administration or clerical roles with a strong background in data entry and customer support
• Demonstrated proficiency with Microsoft Office Suite (Word, Excel, Outlook) and Google Workspace tools
• Experience using QuickBooks for bookkeeping or accounting tasks is highly preferred
• Bilingual skills are a plus to effectively communicate with diverse clients and team members
• Strong organizational skills with the ability to prioritize tasks efficiently while managing multiple responsibilities
• Familiarity with office management practices, phone etiquette, filing systems, and calendar management tools. Join us to be part of a vibrant team dedicated to excellence in administrative support and financial accuracy. We value proactive individuals who bring energy, professionalism, and a positive attitude to every task!

Pay: $18.00 - $25.00 per hour

Work Location: In person