Commercial Property Operations Lead

Job Title: Commercial Property Operations Lead

Location: On Site - Brooklyn, New York, United States

Salary: $75,000-$95,000

Skills: Bachelors Degree, high-level operations administration experience in a commercial property management, hospitality, hospital

Overview:

A leading real estate investment and operating firm with a nationally recognized portfolio of high-profile, urban retail assets is seeking a Commercial Property Operations Lead to join its on-site team in Brooklyn.

This is an opportunity to step into a highly visible role supporting a dynamic, high-traffic retail destination—working as a right hand to the Senior General Manager and playing a key part in day-to-day operations, financial coordination, and tenant engagement. This position goes well beyond traditional administrative support, offering meaningful exposure to property operations, budgeting, and vendor management in a fast-paced environment.

This role is ideal for someone who thrives on ownership, enjoys managing multiple moving pieces, and wants to build a long-term career within commercial real estate operations.

Responsibilities:

• Support day-to-day property operations, acting as a key liaison across management, vendors, and tenants
• Coordinate and track vendor contracts, including assisting with RFPs, bid comparisons, and service agreements
• Monitor and manage property-level budgets, expenses, and accruals in partnership with leadership
• Oversee accounts payable and receivable processes, including invoice review, coding, and third-party billing coordination
• Assist in preparing and reconciling financial reports and supporting periodic close processes
• Maintain and enhance tenant relations, including communications, service requests, and compliance with property guidelines
• Help enforce property standards, policies, and operational procedures
• Coordinate logistics for on-site vendors, including scheduling and check-in/check-out processes
• Support marketing/operations elements such as digital signage coordination and on-site communications as needed
• Assist with internal reporting, expense tracking, and administrative workflows that impact overall property performance
• Provide ad hoc operational support to leadership and step in as needed to keep operations running smoothly

Must-Have Skills:

• Bachelor’s degree required
• 3+ years of experience in a high-level administrative, operations, or coordination role in commercial property management, hotel, hospital, or a similar fast-pace environment.
• Experience supporting budgets, financial tracking, or property accounting functions
• Exposure to RFP processes, vendor management, or contract administration
• Strong experience managing high volume of invoices coming in / accounts payable
• Strong organizational skills with the ability to manage multiple priorities and deadlines
• High attention to detail and strong follow-through
• Excellent written and verbal communication skills
• Proficiency with Microsoft Office; familiarity with property management or accounting systems is a plus
• Comfortable working in a fast-paced, team-oriented, on-site environment

Nice-to-Have Skills:

• Experience with MRI and/or Nexus property management systems.
• Prior exposure to commercial property management (office or retail)
• Experience supporting vendor and service provider processes.
• Familiarity with facilities operations in urban settings.
• Ability to provide backup support for management functions.

Why This Opportunity Stands Out

• Direct exposure to senior leadership and property decision-making
• A chance to contribute to the operations of a high-profile, high-volume retail asset
• A role that blends operations, finance, and real estate, offering strong career growth potential
• Join a well-capitalized, highly respected organization known for investing in its people and assets
• A collaborative, hands-on team environment where your work has visible impact