Office Assistant/ Administrative Coordinator (Small Business)

Overview

We are a tight-knit, fast-paced local HVAC service company. We operate as a small, high-energy micro-business with a dedicated field team and a busy central office. If you thrive in an authentic, bustling, and informal "working office" environment where your impact is felt every day, you will fit right in.

What We Are Looking For:

• We need someone who shows up, takes ownership, and can be counted on.
• Strong organizational skills and attention to detail.
• Adaptability: Comfortable working in a small, cozy, and active office environment (we focus on getting the job done, not corporate fluff).
• Tech Savvy: Ability to learn scheduling software and manage digital spreadsheets quickly. Comfortable learning new software, data entry tools, or basic office systems.
• Communication: Clear, friendly professional manners on the phone.
• Industry work Experience with QuickBooks or ERPNext is a major plus.
• Previous experience in a small business environment or office setting is a plus.

Benefits & Perks:

• Competitive starting pay with room to grow as the business grows.
• Direct access to ownership—no corporate red tape.

What You’ll Do:

• Manage service calls, schedule technicians, and dispatch routes.
• Handle customer inquiries via phone and email with a helpful attitude.
• Invoicing, basic data entry, and keeping our digital workflows organized.
• Keep the office moving forward—you are the central hub of our daily operations.

This role is perfect for motivated individuals eager to grow their administrative expertise within a supportive small business setting. If you thrive on organization, enjoy, and possess excellent communication skills, we want to hear from you!

Pay: $12.00 - $18.00 per hour

Benefits:

• Employee discount
• Flexible schedule
• Paid time off

Work Location: In person