Head of Finance

The Head of Finance is the lead finance professional at GSG Impact, and, with the support of the Chief Operating Officer, is responsible for leading all aspects of the charity's finances.

The Head of Finance will be the owner of the external audit relationship and be responsible for the production of the annual report and accounts, including all regulatory compliance associated with a UK based charitable entity. They will support the leadership’s preparation for, and presentations to both the charity’s Finance and Audit sub-committee and the main GSG Impact Board.

The post-holder will ensure that the charity’s budget and financial position are closely monitored and that established financial controls, spanning the procurement to payments cycle, are firmly adhered to.

They will lead on the annual budget setting process, including interim re-forecasting, and financial reporting.

In addition, the post-holder will provide budgetary support, business partnering and technical advice to non-finance staff, and build strong relationships across the organisation, particularly the Fundraising and Programme Support Teams, positioning GSG Impact for continued success and financial sustainability.

Key Responsibilities

In addition to the day-to-day Leadership of the Finance Function and staff management the Key Areas of Responsibility are:

Regulatory Compliance & Audit

Preparation of the Annual financial statements and Audited accounts for the charitable entity and trading subsidiary.

Completion of regulatory returns as required by the Charities’ Commission.

Co-ordination and filing of the quarterly VAT returns and annual Corporation Tax return

Review of the VAT registration position for continued appropriateness

Ensure gift aid is calculated and paid over from the trading subsidiary to the charity, as applicable

Management Accounting and Planning

Leadership of the Annual organisational budget process, including multi-year financial plans and Scenario modelling

Lead mid-year re-forecast process for review and approval of the Board

Production of Monthly – Quarterly summary management accounts with accompanying narrative to support analysis of significant variances and trends

Oversee Budget vs actual reporting and analysis by department-function for circulation to nominated budget holders

Financial Accounting, Cash and Treasury Management

Ownership of the month end financial accounting processes and adjustments

Manage monthly payroll process with outsourced provider

Oversee completion of monthly Balance sheet reconciliations including bank accounts

Manage accounts payable processes to ensure timely fulfilment of obligations to suppliers and 3rd party payments

Monitor domestic and foreign currency bank accounts and ensure optimal balances are maintained in the various currency accounts

Prepare regular cash flow forecasts utilising updated income and expenditure information to monitor working capital needs in the short and medium term

Funds Management & Programme Support

Work with Programme Support colleagues in the preparation of standard budgets for donor proposals, ensuring cost recovery is maximised in line with our Full Cost Recovery Model

Maintain a staff cost allocation database to provide an overview of funding gaps to be addressed in future donor proposals

Oversee the production of Donor, project, or grant expenditure financial reports to ensure we meet our donor reporting obligations

Maintain a Restricted/Unrestricted fund summary analysis schedule to support fund balances reported in the Balance Sheet

Liaise with finance colleagues within the National Partners on sub-granted funds

Governance & Board Support

Main liaison with the Audit and Finance committee, co-ordinating quarterly meeting schedule, agenda and supporting reports and documentation

Production of additional information as required for Trustee board finance packs

Supply of financial data for KPIs and dashboards on a quarterly basis

Periodic review of Reserves Policy to ensure appropriateness and update as required by the Board

Financial Systems, Controls & Risk Management

Maintain and ensure effective application of organisation wide financial policies and procedures

Preparation and analysis of data required to support Going concern assessments

Review and update on areas of financial risk as identified in the Risk Register updates

Support colleagues in due diligence and risk assessments for partners engaged through sub grants

Lead on continuous improvements to financial processes to ensure finance systems support programme management and organisational growth