Project Manager III - Commercial/Industrial Leasing and Property Manager

Department of Enterprise Assets Management

Commercial/Industrial Leasing and Property Manager

Posting Expires: Open Until Filled

Salary Range: $80,594 - $93,000 annually

General Description and Classification Standards:

The Project Manager III is responsible for Commercial and Industrial Leasing, and Property Management should be an experienced, professional capable of carrying out most assignments with limited to no guidance and review at this level and should be considered a promotional level position upon demonstrating the necessary knowledge, abilities, and performance.

This position is tasked with coordinating with all city departments and agencies to assist in the development, negotiation, and creation of all agreements related to the management of all leasing and property management activities for city-owned and external property assets for revenue and expense leases, including management of the assets and coordination with any external property management firms. Assets shall include cell towers, office buildings, shopping centers, precincts, fire stations, warehouses, agency buildings, entertainment venues, food markets, recreational facilities, meeting facilities, etc., while acting on behalf of the city as a landlord or tenant representative.

Supervision Received:

Performs work under the general supervision with review and advice from the Assistant Director or Director of Real Estate. Will work independently with responsibility for managing assigned functions.

Essential Duties and Responsibilities: These are typical responsibilities for this position and should not be construed as exclusive or all inclusive.

• Coordinates with departmental representatives on leasing, managing, or assisting in site selection, lease development and approval, tenant or landlord representation including letters of intent, needs assessment, research databases, or by field reviews to locate space or facilities, marketing of revenue leases, cell tower agreements, and all types of real property assets, including commercial and industrial, from retail to office to warehousing.
• Interfaces with departments, attorneys, agents, brokers, landlords, tenants, and property managers to carry out leasing and property management functions.
• Monitors outstanding leases for pertinent related dates to ensure the avoidance of any financial penalty, notifying appropriate departmental agents on a timely basis.
• Reviews, monitors, and evaluates operational activities at city-occupied facilities such as office buildings (Neighborhood Centers) and recommends actions to ensure optimum utilization of city assets.
• Negotiates revenue leases involving city property for market value and optimum utilization, serving as a support person to the Real Estate Manager, overseeing all revenue leases.
• Compiles and prepares periodic reports and communicates findings and recommendations to the Assistant Director and Director of the Real Estate Division.
• Handles all rental deposits, processing in accordance with all established processes and procedures.
• Represents the department, when appropriate, as a subject matter expert or representative or project manager during inter-departmental meetings, committees, hearings, community meetings, legislative panels, live and via remote methods.
• Interacts, mediates, and responds, as appropriate, to requests, emails, letters, or calls related to landlords, tenants, vendors, customers, complaints or other transmittals or inquiries to resolve complaints, answer questions and resolve issues accordingly, timely and professionally.

May perform other duties as assigned.

Decision Making:

• Must be able to make compliance determinations and recognize when collaboration with others or teams is needed to ensure deadlines are met.
• Must be able to follow standardized procedures and apply organizational policies and be able to select which process applies in a wide variety of often complex situations to arrive at a successful conclusion in a timely manner.
• Must be able to make decisions and recommendations, oftentimes with limited information and under the pressures of deadlines and competing interests.

Must be able to apply sound, professional logic to a wide range of situations, including emergencies, and initiate solutions accordingly, to include taking necessary remedial actions.

The above statements reflect the general duties, responsibilities and competencies considered necessary to perform the essential duties and responsibilities of the job and should not be considered as a detailed description of all the work requirements of the position. COA may change the specific job duties with or without prior notice based on the needs of the organization.

Knowledge Skills and Abilities: This is a partial listing of necessary knowledge, skills, and abilities required to perform the job successfully, it is not an exhaustive list.

• Thorough knowledge of commercial and industrial leasing and prop…