Admin Wizard-Executive Assistant to VP/GM

Administrative Wizard/Executive Assistant to the VP / General Manager

Jacksonville Beach, FL|Full-Time | Salary Position | Pay Commensurate with ExperienceFull Medical Benefits | Long-Term Growth Opportunity

About the Role: Please read carefully before applying.

This role supports the Vice President/General Manager of a 50 year old specialty manufacturer, who runs the company from top to bottom. It is a fast-paced executive support position with limited time available for training or step-by-step instruction.

If you need a long ramp-up period, frequent clarification, predictable days, or rigid boundaries, this role will not be a good fit.

This is not an entry-level administrative position. It is intended for an experienced professional who can work independently, learn quickly, and complete projects without ongoing direction. If you have only worked in slow-paced or highly structured roles, this position will likely be challenging.

The most important requirement for this role is the ability to take a project, understand the information provided, independently research what you do not know, determine solutions, and bring the project to completion with minimal oversight.

Key Responsibilities

• Support the VP/GM with executive-level administrative and project work
• Support operations with data entry into both our ERP and Accounting systems. This will include sales orders, purchase orders and bill payment. Experience with accounting and inventory is a plus
• Draft correspondence and internal communications
• Prepare production schedules and tracking sheets for production staff
• Conduct independent research for projects and planning
• Learn new software quickly, including the Digit inventory system
• Manage or update content on Shopify, Amazon Seller Central, and the company website
• Create simple documents and graphics using Canva, photoshop and illustrator
• Provide light reception coverage, primarily answering phones

Requirements:

• Minimum five years of experience in executive support or senior administrative roles
• Ability to work independently and complete tasks thoroughly
• Fluent in macOS - We are 100% mac-based, if you arent mac-fluent we dont have time for you to learn and we will know if you arent ;)
• Strong experience with Google Workspace including Gmail, Calendar, Drive, Docs, Sheets, and file organization
• Able to learn new platforms quickly
• Strong written and verbal communication
• Manufacturing environment experience is a plus
• Experience with serialized inventory systems is a plus
• Must pass a background check, provide references, and sign a confidentiality agreement

Compensation and Benefits:

• Salary commensurate with experience
• Full medical benefits paid entirely by the company
• Phantom stock eligibility after one year
• Opportunity for long-term growth

What We Offer:

• Competitive salary package (not hourly)
• Full medical benefits
• Eligibility for phantom stock options after one year
• A company that rewards initiative, loyalty, and results

We’re looking for someone who reads carefully, takes initiative, and gets things done.

Job Type: Full-time

Benefits:

• Health insurance
• Paid time off

Work Location: In person

Job Type: Full-time

Pay: $38,000.00 - $42,000.00 per year

Benefits

• Health insurance
• Paid time off

Education:

• High school or equivalent (Required)

Experience:

• Administrative: 4 years (Required)
• Executive administrative support: 2 years (Required)
• QuickBooks : 1 year (Required)
• Manufacturing: 2 years (Preferred)

Ability to Commute:

• Jacksonville Beach, FL 32250 (Preferred)

Work Location: In person