Parttime Administrative Assistant / Office Manager

Company: Signal Edge Solutions, LLC

Location: Flexible hybrid, Glen Burnie, Maryland

Employment Type: Part-Time (10–20 hours per week, flexible schedule)

Compensation: $30 per hour

U.S. Citizens only

Company Description

Signal Edge Solutions is a leading provider of highly advanced services and products specializing in high-speed measurement, measurement-based modeling, and electromagnetic (EM) modeling tailored to ASIC, package, and printed circuit board (PCB) design. We excel in EMC testing, ASIC package design, chiplet package design, and end-to-end SI/PI simulation modeling for complex ASIC and FPGA designs.

Our expertise is critical to next-generation products across the high-tech landscape, including advanced systems for AI and Machine Learning, high-performance data center and hyperscaler infrastructure, cutting-edge memory and startup technologies, and proprietary industry tool development and test automation.

Founded on the belief that there is a significant gap in the Signal Integrity and Power Integrity (SI/PI) field, our mission is to deliver precise modeling, simulation, and specialized engineering coupled with consulting services. We strive to solve the most challenging SI/PI/EMC problems, enabling our clients in the semiconductor, advanced packaging, defense, and high-tech industries to achieve optimal performance in their cutting-edge designs.

Role Description

Signal Edge Solutions is seeking a highly organized, detail-oriented Part-Time Administrative Assistant / Office Manager to support day-to-day business operations and provide direct administrative support to leadership. This hybrid role includes remote work with occasional in-person responsibilities and is ideal for someone who is proactive, trustworthy, and comfortable handling confidential information.

This role will provide administrative support to the Chief Executive Officer (CEO), including managing communications, scheduling, invoicing, and general administrative tasks to ensure smooth and efficient daily operations.

Key Responsibilities:

Executive & Administrative Support

• Assist the CEO with professional email management and correspondence
• Schedule and coordinate meetings, calls, and appointments
• Sort, review, and organize incoming mail (digital and physical)
• Manage calendars and ensure schedules are accurate and well-coordinated

Office Management & Operations

• Organize and maintain digital and physical business records
• Draft, proofread, and format professional documents and correspondence
• Support office organization and administrative workflows
• Handle general administrative and ad hoc support tasks as needed
• Manage daily shipments for SES products and equipment, with FedEx and UPS.

Invoicing & Business Administration

• Prepare and send invoices
• Track invoice status and follow up as needed
• Assist with expense tracking and administrative financial coordination
• Support accounts payable and accounts receivable processes

Vendor & Client Coordination

• Coordinate with vendors, contractors, and service providers
• Assist with client onboarding documentation and administrative needs
• Maintain client records while ensuring confidentiality of sensitive information

Qualifications

Required

• 2+ years of experience in an administrative assistant, office manager, or similar role
• Strong organizational, time management, and prioritization skills
• Excellent written and verbal communication skills
• High level of discretion, professionalism, and reliability
• Proficiency with Microsoft Office, Google Workspace, and common business tools
• Ability to work independently with minimal supervision

Preferred

• Experience supporting executives or business owners
• Familiarity with invoicing and basic bookkeeping tasks
• Experience in a small business or consulting environment
• Comfort working in a hybrid role

Why Join Signal Edge Solutions

• Competitive pay at $30/hour
• Flexible part-time schedule (10–20 hours/week)
• Hybrid work model
• Direct collaboration with leadership
• High-impact role in a growing consulting firm
• Professional, respectful, and low-drama culture

ITAR Requirements

To conform to U.S. Government technology export regulations, including the International Traffic in Arms Regulations (ITAR), you must be a U.S. citizen, a lawful permanent resident of the U.S., a protected individual as defined by 8 U.S.C. 1324b(a)(3), or eligible to obtain the required authorizations from the U.S. Department of State.