Property Management Assistant

Our client, the U.S.’s largest commercial real estate services firm, is seeking an experienced Property Management Assistant to support a portfolio of Class A commercial office properties in San Diego, CA. This 3-month contract role is ideal for an administrative professional with a strong Accounts Payable background who enjoys working in a fast-paced property management environment. You'll play a key role supporting vendor management, invoice processing, contract administration, and financial operations while working alongside an experienced property management team. Schedule is Monday-Friday, 8:00 AM-5:00 PM.

Typical Day in the Role

• Process, review, and code vendor invoices for multiple commercial properties.
• Set up new vendors and maintain accurate vendor records and documentation.
• Support contract preparation, execution, and tracking.
• Audit invoices to verify accuracy and confirm payments have been processed.
• Maintain vendor management spreadsheets and compliance documentation.
• Communicate with vendors regarding invoices, contracts, and payment inquiries.
• Review financial data for accuracy across multiple systems.
• Assist with operational reporting and administrative projects.
• Coordinate with security personnel and internal teams as needed.
• Support day-to-day operations for a portfolio of three commercial office properties.

Required Qualifications

• High school diploma or GED required; Associate degree preferred.
• 5+ years of Accounts Payable or related administrative experience.
• Experience processing, reviewing, and coding vendor invoices.
• Strong written and verbal communication skills, particularly via email.
• Excellent organizational skills with strong attention to detail.
• Ability to prioritize multiple responsibilities in a fast-paced environment.
• Proficiency with Microsoft Office Suite, including Excel, Word, and Outlook.
• Professional communication skills and the ability to work collaboratively with vendors and internal teams.

Preferred Qualifications

• Commercial property management experience.
• Experience working with vendor management and contract administration.
• Experience using Yardi and/or MRI property management software.
• Customer service experience within a commercial real estate environment.
• Experience auditing invoices and maintaining financial records.

Pay: $20.00 - $21.10 per hour

Benefits:

• Dental insurance
• Health insurance
• Vision insurance

Work Location: In person